Get the free US I-9 Employment Eligibility Verification Form

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is I-9 Form

The US I-9 Employment Eligibility Verification Form is a government document used by employers to verify the identity and employment authorization of individuals hired to work in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.3

satisfied

41 votes

Who needs I-9 Form?

Explore how professionals across industries use pdfFiller.

I-9 Form is needed by:

Employers looking to verify employee eligibility in the US
Employees who need to establish their work eligibility
Authorized representatives assisting with employment verification
Preparers or translators helping with form completion
HR professionals handling onboarding processes

Comprehensive Guide to I-9 Form

What is the US I-9 Employment Eligibility Verification Form?

The US I-9 form serves a crucial function in employment eligibility verification, allowing employers to confirm the identity and work authorization of their employees. It is necessary for both employees and employers to complete this form accurately to comply with legal requirements in the United States. The I-9 form instructions outline the process for verifying identity and eligibility through the presentation of acceptable documentation.

Purpose and Benefits of the US I-9 Employment Eligibility Verification Form

The I-9 form is essential for maintaining compliance with U.S. immigration laws. Completing the employment verification form accurately helps both parties avoid potential penalties that could arise from inaccuracies or omissions. By adhering to the guidelines provided in the I-9 form template, employers can ensure a smoother hiring process while safeguarding their business against legal repercussions.

Who Needs to Complete the US I-9 Employment Eligibility Verification Form?

Several parties are required to sign the I-9 form during the hiring process. These include:

Employee: The individual being hired who needs to provide personal information and signatures.
Employer or Authorized Representative: The employer or a designated official who verifies the information.
Preparer and/or Translator: If needed, a person who assists the employee in filling out the form.

Each role has specific responsibilities regarding the completion and signing of the form, contributing to the overall verification process.

Required Documents for the US I-9 Form

To successfully fill out the I-9 form, it is necessary to present acceptable documents. These documents serve to establish identity and eligibility to work in the U.S. Acceptable forms of identification may include:

U.S. Passport or Passport Card
Permanent Resident Card (Green Card)
Driver’s license along with a Social Security card

Employers should familiarize themselves with the acceptable documents for the I-9 form to facilitate a smooth verification process.

How to Fill Out the US I-9 Employment Eligibility Verification Form Online (Step-by-Step)

Completing the I-9 form online can be simplified with a step-by-step approach. Follow these instructions to ensure accuracy:

Access the I-9 form PDF and begin filling it out.
Enter the employee's personal details in Section 1.
Gather and verify all required documents.
Complete Section 2 by the employer or authorized representative.
Review all information for completeness and accuracy.

Following these steps will help ensure that the I-9 form, including the I-9 form 1991 version, is filled out properly.

Common Errors in Completing the US I-9 Form and How to Avoid Them

Common errors can occur during the completion of the I-9 form, often leading to compliance issues. Some frequent pitfalls include:

Missing signatures from the employee or employer.
Incorrect dates or information.

To avoid these issues, it is advisable to validate all information before submission, ensuring that the form is completed accurately.

Submission and Retention of the US I-9 Employment Eligibility Verification Form

Once the I-9 form is completed, employers need to understand the proper submission methods and retention requirements. It is essential to:

Submit the completed form in accordance with company policies.
Retain records for the required duration, typically three years after hire.

Failure to comply with filing I-9 form requirements may result in significant fines or penalties.

The Role of pdfFiller in Filling Out the US I-9 Form

pdfFiller streamlines the I-9 form completion process by offering features that simplify filling and submitting the form. Key advantages include:

E-signing capabilities that expedite the signature process.
Ready-to-use form templates that prevent formatting issues.
Secure document handling that protects sensitive information.

Utilizing a cloud-based platform like pdfFiller eases the management of government forms significantly.

Ensuring Security and Compliance When Handling Your I-9 Form

Security is paramount when processing sensitive employment documents such as the I-9 form. Effective measures include:

Using encryption to safeguard information.
Adhering to compliance standards set by HIPAA and GDPR.

By following these tips, users can securely store and share the I-9 form to maintain confidentiality.

Start Completing Your US I-9 Employment Eligibility Verification Form Today

Utilize pdfFiller to take advantage of an efficient form-filling experience. Its user-friendly interface allows for easy access and completion across any device. Making sure that your I-9 form is correctly filled out is essential for compliance and a smooth employment process.

Last updated on Jun 4, 2015

How to fill out the I-9 Form

1.

To access the I-9 form on pdfFiller, visit their website and use the search bar to find 'US I-9 Employment Eligibility Verification Form.' Click on the form to open it in the editor.
2.

Once the form is open, you will see multiple sections requiring information. Use the toolbar to navigate through the document and fill in the necessary fields.
3.

Before starting, gather your personal information such as your full name, address, date of birth, and the documents required to prove your identity and employment eligibility.
4.

Carefully complete each field in the form with accurate details, ensuring that you review the requirements for document verification as outlined in the form instructions.
5.

After filling in all required fields, review the completed form for any errors or missing information. Make sure all signatures are properly added.
6.

Next, finalize your I-9 form by clicking the 'Save' button in pdfFiller. Choose the option to download the form or submit it electronically if required.
7.

If submitting physically, print the completed form, ensuring that all information is legible before mailing or delivering it to your employer.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements for the I-9 form?

To complete the I-9 form, employees must provide valid documentation that validates their identity and eligibility to work in the US. This may include a passport, driver's license, or Social Security card. Employers must verify these documents.

Is there a deadline for submitting the I-9 form?

The I-9 form must be completed and signed by the employee and employer on or before the employee's first day of work. Timeliness in submission is crucial to avoid penalties.

How should I submit the completed I-9 form?

The completed I-9 form should be submitted to your employer, as they are responsible for keeping it on file. You can submit it physically or electronically, based on your employer's preferences.

What supporting documents are required for the I-9 form?

Supporting documents can include a U.S. passport, permanent resident card, or a combination of documents from List A, B, and C on the form. Make sure to provide originals, as photocopies are not accepted.

What common mistakes should I avoid when filling out the I-9 form?

Common mistakes include providing incorrect or incomplete personal information, failing to sign the form, or missing deadlines for submission. Double-check all entries to ensure accuracy.

How long does it take to process the I-9 form?

Processing the I-9 form is immediate at the employer's end, but it is essential to complete it correctly on your part to avoid delays in your employment verification.

Can I use an expired document as proof for the I-9 form?

No, you cannot use expired documents for the I-9 form. All identification and eligibility documents must be current and valid to meet verification requirements.