Last updated on Aug 2, 2015
Get the free USCIS Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The USCIS Form I-9 Employment Eligibility Verification is a government document used by U.S. employers to verify the identity and employment authorization of new hires.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
New employees requiring verification of work eligibility.
-
Employers seeking to comply with U.S. immigration laws.
-
HR professionals involved in employee onboarding.
-
Legal advisors ensuring compliance with employment regulations.
-
Recruiters managing the hiring process.
Comprehensive Guide to Form I-9
What is the USCIS Form I-9 Employment Eligibility Verification?
The USCIS Form I-9 is a crucial document used for verifying the identity and employment authorization of new hires in the United States. This form is essential for both employees and employers as it ensures compliance with employment eligibility verification requirements. By completing the I-9 form, employees confirm their identity and capability to work, while employers fulfill their legal obligations to verify authenticity.
Purpose and Benefits of the USCIS Form I-9
The primary purpose of the USCIS Form I-9 is to ensure that all new employees are legally authorized to work in the U.S. Employers are legally required to verify employment eligibility, mitigating the risk of hiring individuals without appropriate work authorization. For employees, the form acts as a protective measure, establishing their right to work and preventing potential discrimination.
Key benefits of the USCIS Form I-9 include:
-
Fulfillment of legal obligations for employers.
-
Protection of employee rights regarding employment eligibility.
-
Streamlined onboarding processes through verified documentation.
Key Features of the USCIS Form I-9
The USCIS Form I-9 includes several critical elements that must be completed accurately. Key sections of the form encompass personal information like 'Name,' 'Date of Birth,' and 'Signature of Employee.' Each required field must be filled meticulously to prevent errors.
Additionally, supporting documentation is necessary. Employees must present documentation selected from the Lists of Acceptable Documents, ensuring compliance and verification of identity and work authorization.
Who Needs to Complete the USCIS Form I-9?
The completion of the USCIS Form I-9 is mandatory for both employees and employers. All new hires must fill out the form upon employment. Employers hold primary responsibility for ensuring that the form is accurately completed and signed. Different rules apply to specific circumstances, such as the engagement of contractors or temporary workers, who may have varying documentation requirements.
How to Fill Out the USCIS Form I-9 Employment Eligibility Verification Online
Filling out the USCIS Form I-9 online is a straightforward process. Follow these step-by-step instructions to ensure accuracy:
-
Access the USCIS Form I-9 online.
-
Complete the required fields, including full name, date of birth, and address.
-
Attach necessary supporting documentation as specified.
-
Review all entries for accuracy.
-
Submit the form electronically or prepare it for physical submission.
Be mindful of common errors such as incomplete fields, or incorrect document submissions, to ensure smooth processing of your I-9 form.
Review and Validation Checklist for the USCIS Form I-9
Before submission, employ a thorough checklist to verify the accuracy of the USCIS Form I-9:
-
Ensure all required fields are filled out correctly.
-
Verify that the supporting documents match the information on the form.
-
Check for signatures from both employee and employer.
Taking the time to validate supporting documents can prevent delays in employment verification. Consider cross-referencing the Lists of Acceptable Documents to ensure compliance.
Submission Methods and Delivery of the USCIS Form I-9
Once the USCIS Form I-9 is completed, it can be submitted either online or through physical methods. Understand the submission process: electronic submissions are often faster, while physical submissions require mailing to the appropriate location.
Employers must also adhere to documentation retention requirements, keeping the I-9 form for a specified period after the employee's termination to maintain compliance.
What Happens After You Submit the USCIS Form I-9?
Following the submission of the USCIS Form I-9, it enters a processing phase. Employers should expect a timeline for processing and may need to follow up to ensure everything is in order. Tracking submissions, especially those done online, is crucial for maintaining employment authorization records.
Security and Compliance for the USCIS Form I-9
When handling the USCIS Form I-9, data security is paramount. With sensitive information being processed, it is essential to comply with regulations such as GDPR and HIPAA to protect personal data.
Utilizing platforms like pdfFiller ensures that sensitive documents are managed securely, offering features like 256-bit encryption to safeguard information from unauthorized access.
Enhance Your Experience with pdfFiller for the USCIS Form I-9
Utilizing pdfFiller can significantly enhance the process of completing the USCIS Form I-9. This powerful platform offers tools for editing, eSigning, and sharing documents efficiently.
Features such as cloud storage and easy retrieval of past documents contribute to a streamlined filling experience, making it easier to manage and keep track of the I-9 form.
How to fill out the Form I-9
-
1.Access and open the USCIS Form I-9 on pdfFiller by searching for the form or uploading it directly from your device.
-
2.Use the navigation tools within pdfFiller to locate the necessary fields, including 'Name:', 'Date of Birth:', and others specified on the form.
-
3.Before filling in the form, gather required documentation from the Lists of Acceptable Documents, which may include a driver's license or passport.
-
4.Click on each blank field to input your information, ensuring you complete both the employee and employer sections as necessary.
-
5.Review all entered information for accuracy, making sure that everything aligns with the provided documents and field requirements.
-
6.Once you've completed the form, save your progress and finalize it using pdfFiller's options, ensuring all required signatures are present.
-
7.To save, download, or submit the form, select the appropriate option on pdfFiller; you can either save it to your computer or send it directly to your employer via email.
Who is eligible to fill out the USCIS Form I-9?
The USCIS Form I-9 must be completed by all new employees hired by U.S. employers. Both citizens and non-citizens authorized to work in the U.S. are required to provide this form.
When is the USCIS Form I-9 due?
The USCIS Form I-9 should be completed by the employee on or before their first day of employment. Employers must retain the completed form for their records.
How should the USCIS Form I-9 be submitted?
The form is not submitted to USCIS or any other agency. Instead, it is retained by employers for three years after the date of hire or one year after employment ends.
What supporting documents are required for the USCIS Form I-9?
Employees must provide documentation from the Lists of Acceptable Documents to establish their identity and employment authorization, which may include passports, work permits, or driver's licenses.
What are some common mistakes to avoid when filling out the USCIS Form I-9?
Common mistakes include omitting required fields, failing to sign the form, or providing incorrect information. Always cross-check your entries and consult instructions if uncertain.
What is the processing time for the USCIS Form I-9?
There is no formal processing time for the USCIS Form I-9 as it is not submitted for approval. Employers must ensure it is filled correctly and stored properly.
Are there any fees associated with completing the USCIS Form I-9?
There are no fees for completing the USCIS Form I-9 itself; however, the employee may incur costs related to obtaining the necessary identification documents.
Related Forms
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.