Get the free Whova App Exhibitor Guide

Please provide all requested info below (an example booth image can be found on page 4) Booth Title (This should be your organization/company name.) Description of booth (must be 240 characters or less including spaces)Booth Contact info (anything skipped will not be included on your contact card):URL (this should be your main website URL; or where you direct attendees to learn more about your work) Twitter Please enter the complete URL including \"http://\" or \"https://\": Facebook Please...

How to fill out whova app exhibitor guide

How to fill out whova app exhibitor guide

1. Download and install the Whova app from the App Store or Google Play.
2. Create an account or log in using your existing credentials.
3. Navigate to the event page for which you are an exhibitor.
4. Access the exhibitor guide section from the main menu.
5. Read through the instructions provided to understand the requirements.
6. Fill in your exhibitor profile with relevant information such as company name, logo, and description.
7. Add any products or services you will showcase at the event.
8. Include contact information and social media links to engage attendees.
9. Review your entries for accuracy and completeness.
10. Submit your exhibitor guide profile for approval, if required.

Who needs whova app exhibitor guide?

1. Exhibitors participating in events organized using the Whova app.
2. Event organizers looking for a structured guide for exhibitors.
3. Marketing teams responsible for promoting their company's presence at events.

Whova App Exhibitor Guide Form: A Complete How-to Guide

Understanding the Whova app for exhibitors

The Whova app is a comprehensive event management platform that revolutionizes the experience for both exhibitors and attendees. Designed to enhance engagement and streamline event operations, it equips exhibitors with various tools to showcase their offerings effectively. Its user-friendly interface and robust features make it a go-to solution for trade shows and exhibitions.

Key features essential for exhibitors include booth management tools, lead collection options, and a range of communication methods to engage with attendees. Additionally, features like real-time notifications and customizable exhibitor profiles help build a vibrant presence during events. The significant benefits of using the Whova app for trade shows involve improved attendee interaction, increased engagement, and enhanced data collection capabilities, making it a valuable asset for exhibiting success.

Accessing the Whova exhibitor setup page

Navigating the Whova exhibitor setup page is crucial for configuring your presence effectively. To start, log into your Whova account and access the event dashboard. Locate the exhibitor setup section, where you will find all the essential tools required for setting up your profile and materials.

• Log into your Whova account.
• Select the event you are participating in.
• Click on 'Exhibitor Setup' from the navigation menu.
• Familiarize yourself with the interface, focusing on key components like the 'Profile,' 'Materials,' and 'Leads' tabs.

Preparing your exhibitor materials

Ensuring you have well-prepared materials is essential for maximizing your visibility at the event. Start by uploading handouts, videos, and live showcase content through the exhibitor setup page. The types of materials you can upload include brochures, product videos, case studies, and promotional offers to engage visitors.

• Handouts, videos, and PowerPoint presentations.
• Common formats include PDF for handouts and MP4 for videos.
• Ensure each file is under the specified size limit set by the platform.

For a step-by-step upload process, navigate to the 'Materials' tab, select the type of material you wish to upload, and follow the on-screen instructions, which generally include choosing a file, verifying it, and confirming the upload. Additionally, offering a promotional deal can significantly boost your booth's attractiveness.

Add a promotional offer

Creating an attractive promotional offer involves presenting value that compels attendees to engage with you. Aim for clarity and excitement in your promotional description, using eye-catching visuals where possible. Best practices for ensuring visibility include placing the offer prominently on your exhibitor page and incorporating keywords that resonate with your target audience.

Booth management essentials

Managing your booth effectively involves adding staff members and ensuring that interactions with attendees are engaging and productive. Start by adding booth staff through the exhibitor setup page, where you can input their details and assign specific responsibilities.

• Navigate to the 'Staff' section, click 'Add Staff,' and fill in their information.
• Define roles based on your marketing strategy, ensuring clarity on who manages leads, visitor engagement, and inquiries.

To effectively interact with attendees, implement strategies such as personalized greetings, engaging presentations, and in-app messaging to encourage real-time communications. Utilizing notifications can also help in reminding attendees of your booth's unique offerings.

Lead collection strategies

An effective lead collection strategy is crucial for converting conversations into business opportunities. During the event, leverage tools within the Whova app to capture attendee information, such as QR codes that grant visitors easy access to your online materials and promotional offers. This method enhances engagement and streamlines the lead-collection process.

• Utilize integrated lead retrieval systems and QR codes positioned at your booth.
• Encourage visitors to scan your QR codes for exclusive content or offers.

Post-event, exporting lead data is essential for your follow-up strategy. You can do this by navigating to the leads section, selecting your preferred format (such as CSV or Excel), and following the export prompts. Adopting an organized follow-up technique, like segmented email campaigns, can help maintain the connection with attendees and turn leads into customers.

Event registration process for exhibitors

Understanding the registration flow for exhibitors is crucial to accessing all Whova app features efficiently. Initially, you'll need to register for the event, which typically requires specific vendor-related information. Once your application is approved, you can set up your exhibitor registration form.

• Customize fields on the registration form to collect information relevant to your business needs.
• If applicable, link payment options like credit card processing to facilitate prompt registrations.

Integrating these elements creates a seamless registration experience for your attendees, enhancing their interaction and commitment to visiting your booth.

Maximizing your exhibitor experience

To boost booth traffic and lead generation, adopting pre-event marketing strategies can be highly effective. Engage potential attendees through targeted email campaigns, social media promotions, and teaser content that entices them to visit your booth.

• Share sneak peeks of your booth schedule and highlight exclusive offers.
• Consider hosting workshops or live demos to draw visitors.

Achieving high ROI involves measuring your results against defined success metrics such as leads generated, conversion rates, and overall engagement levels. After the event, a well-planned follow-up strategy with personalized emails and content tailored to specific lead interests can significantly enhance your chances of converting leads into satisfied customers.

Advanced features for exhibitors

Whova offers advanced features tailored for exhibitors that can significantly enhance their experience. Tiered exhibitor packages allow you to choose the level of exposure that fits your business needs, with higher tiers offering featured listings and enhanced visibility.

• Selecting a tier that matches your goals can lead to better results and exposure.
• Custom online booths enable you to create a unique brand experience tailored to your audience.

Integrating these features can help create a more effective and appealing exhibitor presence during events, marking a professional approach that resonates with attendees.

Enhancing visitor experience at your booth

Creating an engaging visitor experience at your booth can lead to higher interactions and enhanced interest in your offerings. Utilizing live streams and virtual demos provides attendees with a real-time perspective of your products and features.

• Implement live Q&A sessions and interactive polls to keep visitors engaged.
• Use videos and digital brochures displayed on screens to enhance the information available.

Combining these strategies ensures your booth remains a focal point during the event, increasing the likelihood of lead capture and positive feedback from attendees.

Building lasting connections beyond the event

Following up with high-quality leads post-show is critical for sustaining the momentum gained during the event. Implement a strategy that prioritizes personalized follow-ups, addressing the specific interests of attendees to ensure a strong baseline for your future interactions.

• Assess leads based on their level of interest and engagement during the event.
• Leverage app features to participate in post-event networking sessions with other exhibitors and sponsors.

Utilizing the Whova app's networking features can significantly contribute to nurturing relationships that extend well beyond the event, establishing long-term partnerships and collaborative opportunities.

Customizing your exhibitor experience

To create an engaging and tailored booth experience, it’s important to customize your booth features to fit your brand identity. Consider incorporating your branding elements, colors, and messaging consistently throughout your materials and booth setup.

• Design your booth layout to encourage flow and easy access to showcase materials.
• Utilize interactive elements like touchscreens or games to engage visitors actively.

By focusing on a customized and engaging experience, your booth is likely to attract more visitors and leave a lasting impression.

Support and troubleshooting

Although the Whova app is user-friendly, you might encounter common issues during setup or the event. Familiarize yourself with troubleshooting steps provided on the help section of the app.

• Difficulty in uploading materials or issues with registration can often be resolved through support.
• Utilize online support documents or contact customer service through the app for immediate assistance.

Being aware of available support options can aid in resolving any issues efficiently and ensure a smooth exhibition experience.

Future-proofing your exhibitor strategy

Staying updated on new features and enhancements in the Whova app can significantly improve your exhibitor strategy. Engage with their community and participate in feedback sessions to learn from other exhibitors’ experiences.

• Regularly review the app’s updates and explore how they can benefit your exhibitor strategy.
• After each event, gather insights to improve your approach in future exhibitions.

By integrating feedback and remaining informed about technological advancements, you position your brand for success in future events.

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What is whova app exhibitor guide?

The Whova app exhibitor guide is a digital resource provided to exhibitors that outlines important information, guidelines, and tools related to their participation in an event or trade show.

Who is required to file whova app exhibitor guide?

Exhibitors, sponsors, and vendors participating in an event that uses the Whova app are typically required to fill out the exhibitor guide.

How to fill out whova app exhibitor guide?

To fill out the Whova app exhibitor guide, exhibitors should log into their Whova account, access the exhibitor section, and complete the required fields with accurate and relevant information about their company and offerings.

What is the purpose of whova app exhibitor guide?

The purpose of the Whova app exhibitor guide is to provide exhibitors with a platform to showcase their products, share important information with attendees, and enhance overall event engagement.

What information must be reported on whova app exhibitor guide?

Exhibitors must report information such as company name, contact details, description of products or services, booth number, and any promotional materials or offers they will provide during the event.