Last updated on Sep 9, 2015
Get the free US Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is US I-9 Form
The US Form I-9 Employment Eligibility Verification is a federal document used by employers to verify the identity and work authorization of individuals hired for employment in the United States.
pdfFiller scores top ratings on review platforms
Who needs US I-9 Form?
Explore how professionals across industries use pdfFiller.
US I-9 Form is needed by:
-
Employers hiring new employees
-
Human resource professionals in the U.S.
-
Preparer or translator assisting applicants
-
Employees needing to prove work eligibility
-
Legal advisors for employment law
-
Compliance officers ensuring legal hiring practices
Comprehensive Guide to US I-9 Form
What is the US Form I-9 Employment Eligibility Verification?
The US Form I-9 serves as a crucial employment eligibility verification tool used by employers to check the identity and work authorization of employees in the United States. This form is essential for employers and employees alike, as it helps ensure compliance with federal regulations regarding workforce eligibility.
Employers are required to complete the I-9 form for every individual they hire, validating their eligibility to work in the US. It’s important for employers to manage these documents properly, retaining them for three years after the hire date or for one year following an employee's departure, whichever is longer.
Purpose and Benefits of the US Form I-9 Employment Eligibility Verification
Completing the I-9 form has numerous benefits, primarily focused on verifying an employee's identity and their authorization to work in the United States. This process not only helps employers avoid potential legal penalties but also reinforces security and compliance within their workforce.
For both employers and employees, the I-9 form ensures that all parties adhere to legal requirements, fostering a transparent relationship and maintaining a secure work environment.
Who Needs the US Form I-9 Employment Eligibility Verification?
Three main roles interact with the I-9 form: Employees, Employers or Authorized Representatives, and Preparers/Translators. Each role has defined responsibilities when signing or completing the form.
-
Employees must provide accurate personal information and present valid documentation.
-
Employers or Authorized Representatives are responsible for verifying the documentation and completing Section 2.
-
Preparers/Translators assist employees who need help understanding or completing the form.
In some situations, multiple roles may collaborate to complete the form, ensuring thorough verification.
How to Fill Out the US Form I-9 Employment Eligibility Verification Online (Step-by-Step)
Filling out the I-9 form accurately is vital for compliance. The form consists of various sections that include employee and employer information.
-
Begin by entering your personal information in Section 1.
-
Provide the employer’s details in Section 2 after documentation has been verified.
-
Ensure all fields requiring documentation are completed correctly.
It is crucial to review the documentation to confirm that it meets the requirements before finalizing the form.
Common Errors and How to Avoid Them When Completing the US Form I-9
There are several common errors made during the completion of the I-9 form. Awareness of these can significantly enhance accuracy.
-
Omitting required fields in Section 1 or Section 2.
-
Failing to provide valid documentation or using outdated documents.
To avoid these mistakes, consider utilizing a validation checklist to ensure all information is complete and correct before submission.
Required Documents for the US Form I-9 Employment Eligibility Verification
To properly verify identity and work eligibility, it’s necessary to present certain documents categorized into three lists.
-
List A: Includes documents that serve as both identity and work authorization.
-
List B: Contains documents establishing identity.
-
List C: Comprises documents that establish work eligibility.
Employers must ensure that all documents presented are current and comply with US regulations to validate employees’ eligibility effectively.
Security and Compliance for the US Form I-9 Employment Eligibility Verification
Handling the I-9 form requires adherence to strict security and compliance protocols. Organizations must establish robust security measures for processing sensitive documents.
Compliance with regulations such as HIPAA and GDPR is vital when it comes to the retention and management of completed forms. Using services like pdfFiller can enhance the security of sensitive information during this process.
How to Download, Print, and Submit the US Form I-9 Employment Eligibility Verification
Successfully submitting the I-9 form necessitates following specific steps for downloading and printing the document.
-
Access and download the I-9 form from pdfFiller.
-
Print the form, ensuring that the output is legible.
-
Submit the completed form through your chosen method, whether in-person or via mail.
Confirm you follow all submission guidelines to ensure compliance.
Understanding Record Retention Requirements for the US Form I-9
Retention protocols for the completed I-9 form are straightforward yet critical. Employers must retain these forms for a specified duration.
-
Keep the form for three years from the date of hire.
-
If employment ends, retain the form for one year after the termination date.
Proper storage of completed forms is essential to avoid repercussions for non-compliance with retention regulations.
Enhance Your Experience with pdfFiller to Complete the US Form I-9
Utilizing pdfFiller significantly improves the process of completing the I-9 form. This platform offers a variety of features tailored to enhance user experience.
-
Easily edit text and images within the form.
-
Utilize eSigning and document management capabilities for secure handling.
Creating a free account allows users to access various templates and editing options, ultimately simplifying form completion while ensuring compliance.
How to fill out the US I-9 Form
-
1.To complete the US Form I-9 on pdfFiller, start by visiting the pdfFiller website and using their search function to locate the Form I-9 template.
-
2.Open the Form I-9 by clicking on the document link. Make sure you are ready to fill in the required information.
-
3.Before starting, gather the necessary identification documents, including items that prove both identity and work eligibility as outlined in the form's instructions.
-
4.Using pdfFiller's interface, click on each field to input your information accurately. Fill out Sections 1 as the employee and Section 2 as the employer or authorized representative.
-
5.If you need assistance, refer to the instructions provided within the form or check pdfFiller’s support resources.
-
6.After completing the form, review all entered information to ensure it is accurate and complete before finalizing.
-
7.Once satisfied, save your work on pdfFiller by clicking the save option. Download the completed I-9 form for your records or submit it as required by your employer's policies.
-
8.If submitting electronically, follow the prompts provided by pdfFiller to submit your completed form to the necessary parties.
What documents are required to complete Form I-9?
To complete Form I-9, employees must provide documents that confirm their identity and work authorization. Typically, this includes a combination of photo identification and work eligibility documents such as a passport, driver's license, or Social Security card.
What is the deadline for completing Form I-9?
Form I-9 must be completed by employers within three business days of the employee's start date. Employees should fill out their section on or before their start date.
How can I submit the completed Form I-9?
After completing the form, you can submit it to your employer electronically or in hard copy. Employers are typically responsible for maintaining the completed forms onsite for inspection by immigration officials.
What are common mistakes to avoid when filling out Form I-9?
Common mistakes include neglecting to sign the form, failing to provide required documents, or incomplete information in the sections. Ensure all fields are filled out accurately to avoid complications.
How long must Form I-9 be retained by employers?
Employers must retain Form I-9 for three years after the employee's hire date or for one year after employment ends, whichever is later. This is essential for compliance with federal regulations.
Can I use an outdated version of Form I-9?
No, you should always use the most current version of Form I-9 as designated by the U.S. Citizenship and Immigration Services (USCIS). Using an outdated form may lead to compliance issues.
Is there a fee to file Form I-9?
There is no fee to complete or file Form I-9. However, employers may incur costs related to complying with verification requirements.
Related Forms
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.