Get the free US Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is Form I-9

The US Form I-9 Employment Eligibility Verification is a government document used by employers to verify the identity and employment authorization of individuals hired for work in the United States.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.5

satisfied

40 votes

Who needs Form I-9?

Explore how professionals across industries use pdfFiller.

Form I-9 is needed by:

Employees seeking to confirm their employment eligibility.
Employers hiring new employees in the US.
Preparers or translators assisting with the completion of the form.
Human resources professionals managing employment document compliance.
Legal advisors providing guidance on employment law.

Comprehensive Guide to Form I-9

What is the US Form I-9 Employment Eligibility Verification?

The Form I-9 is a crucial document used in the United States to verify identity and employment authorization for individuals hired for employment. This form plays a significant role in ensuring compliance with federal regulations regarding employment eligibility. By validating both identity and employment authorization, it helps safeguard against illegal employment practices. Employers must complete this form for every new hire to demonstrate adherence to immigration and labor laws.

Purpose and Benefits of the US Form I-9 Employment Eligibility Verification

The US Form I-9 is essential for both employers and employees. It serves to authenticate that individuals are legally eligible to work in the United States, which is vital for maintaining workplace integrity. The benefits of using the form extend beyond compliance with regulations; it also fosters a respectful working environment. By properly using the I-9 verification form, employers can avoid potential fines and legal issues related to employment eligibility.

Who Needs to Complete the US Form I-9 Employment Eligibility Verification?

Completion of the Form I-9 involves several key roles: the employee, the employer, and a preparer or translator, if necessary. Each party has specific responsibilities, and signature requirements differ among them. The employee is required to provide personal information, while the employer must review and verify this information with appropriate documentation. The preparer or translator assists in filling out the form if the employee needs help understanding it.

Required Documents and Supporting Materials for Form I-9

To complete the Form I-9, individuals must present specific documents that verify their identity and employment eligibility. Acceptable documents fall into three categories:

Documents that establish identity, such as a U.S. passport or state-issued ID.
Documents that verify employment authorization, such as a Social Security card or work visa.
A combination of documents from both categories and a second form of identification.

Employers should provide guidance to employees on how to gather these necessary documents to facilitate seamless completion of the I-9 process.

How to Fill Out the US Form I-9 Employment Eligibility Verification Online (Step-by-Step)

Filling out the Form I-9 online can be straightforward when following these steps:

Access the Form I-9 through pdfFiller's platform.
Enter your personal information in the designated fields including 'Print Name', 'Address', and 'Date of Birth'.
For the employee, check the employment status boxes and provide the necessary signatures.
The employer reviews the information and signs where required.
Save your completed form securely and prepare for submission.

This step-by-step guide simplifies the process, ensuring accuracy and compliance throughout.

Common Errors and How to Avoid Them When Completing Form I-9

Many users make frequent mistakes while filling out the Form I-9. Common errors include:

Inaccurate personal information such as misspelled names or incorrect addresses.
Missing signatures from either the employee or employer.
Not checking the appropriate boxes regarding employment status.

Careful attention to detail can prevent these and other mistakes, ensuring the form is complete and accurate before submission.

How to Submit the US Form I-9 Employment Eligibility Verification

Submitting the Form I-9 involves understanding the various methods available for delivery. Employers can choose to:

Submit the form electronically through secure online platforms like pdfFiller.
Print and mail the completed form to the appropriate HR department.

It is essential to be aware of deadlines and processing times to ensure that the form is submitted on time and maintains compliance with regulations.

Security and Compliance in Handling the US Form I-9 Employment Eligibility Verification

Data protection is paramount when handling the Form I-9. Compliance with security measures helps ensure that sensitive employee information is safeguarded. pdfFiller implements rigorous security protocols including:

256-bit encryption to protect documents during transmission.
Compliance with SOC 2 Type II, HIPAA, and GDPR standards.

These measures build trust and confidence in the handling of personal documentation throughout the I-9 process.

What Happens After You Submit the US Form I-9 Employment Eligibility Verification?

After submission of the Form I-9, the next steps include verification of the information by the employer. If issues arise, common rejection reasons may include:

Incomplete documentation or missing fields.
Failure to provide correct identification.

Employees can check their application status by reaching out to their employer's HR department for updates and clarifications.

Discover the Benefits of Using pdfFiller for Your Employment Eligibility Verification

pdfFiller offers various tools and features that streamline the process of filling out and managing Form I-9. Users can take advantage of functionalities such as editing, eSigning, and easy document sharing. These capabilities not only facilitate a smoother completion process but also improve overall document management. Engaging with the platform can yield positive outcomes for users navigating employment eligibility verification.

Last updated on Sep 25, 2015

How to fill out the Form I-9

1.

Access pdfFiller and search for 'US Form I-9 Employment Eligibility Verification' in their template library.
2.

Once you find the form, click to open it in pdfFiller's editor.
3.

Gather necessary information such as personal identification details, employment history, and documents proving citizenship or eligibility.
4.

Begin filling out the form by clicking on each field; enter your information like 'Print Name', 'Address', and 'Date of Birth' as required.
5.

Ensure that you correctly complete sections for employment status and eligibility attestations, making sure to check all applicable boxes.
6.

Once all fields are filled, review the form carefully for accuracy and completeness.
7.

After confirming all information is correct, look for the option to save your work and download the completed form.
8.

You may also choose to submit the form directly through pdfFiller or print it for physical submission as needed.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements to complete Form I-9?

To complete Form I-9, you must be either a citizen, a non-citizen national, a lawful permanent resident, or have authorization from the Department of Homeland Security to work in the United States.

Is there a deadline for submitting Form I-9?

Yes, Form I-9 must be completed by the employee no later than the first day of work for pay, and employers must retain the form for three years after the employee is hired or one year after termination, whichever is later.

How do I submit the completed Form I-9?

After completing Form I-9, employers should retain it for their records and ensure it is properly stored. The form is not submitted to any federal agency but must be available for inspection by authorized officials.

What documents are needed to complete the I-9 form?

Employees must provide valid identification documents showing their identity and eligibility to work. This includes documents such as a US passport, a permanent resident card, or a driver’s license combined with a Social Security card.

What are common mistakes to avoid when filling out Form I-9?

Common mistakes include incomplete sections, incorrect information, failing to sign the form, or not providing sufficient supporting documents. Always double-check entries to ensure accuracy.

How long does it take to process Form I-9?

The processing of Form I-9 is immediate; however, employers must complete review and documentation verification within three days of the employee's start date.