Get the free Form I-9 Employment Eligibility Verification

Get Form

We are not affiliated with any brand or entity on this form

Fill out

Complete the form online in a simple drag-and-drop editor.

eSign

Add your legally binding signature or send the form for signing.

Share

Share the form via a link, letting anyone fill it out from any device.

Export

Download, print, email, or move the form to your cloud storage.

Why pdfFiller is the best tool for your documents and forms

Learn more about security

End-to-end document management

From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.

Accessible from anywhere

pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.

Secure and compliant

pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.

What is I-9 Form

The Form I-9 Employment Eligibility Verification is a document used by employers in the United States to verify the identity and employment authorization of individuals hired for employment.

pdfFiller scores top ratings on review platforms

Show more Show less

Fill fillable I-9 form: Try Risk Free

Rate free I-9 form

4.9

satisfied

56 votes

Who needs I-9 Form?

Explore how professionals across industries use pdfFiller.

I-9 Form is needed by:

Employers hiring new employees in the US
Employees who are required to verify their employment eligibility
Human Resource professionals responsible for compliance
Legal advisors ensuring employment documentation is accurate
Government agencies conducting workforce audits
Individuals seeking jobs in the US requiring verification

Comprehensive Guide to I-9 Form

What is the Form I-9 Employment Eligibility Verification?

The Form I-9 is a crucial document used to verify the identity and employment authorization of individuals hired for employment in the United States. This form is essential for both employers and employees, as it serves to ensure compliance with employment eligibility verification requirements. When filling out the form, both the employee and employer are required to sign, affirming the authenticity of the provided information.

Purpose and Benefits of the Form I-9 Employment Eligibility Verification

Utilizing the Form I-9 is vital for compliance with U.S. employment laws. For employers, completing the I-9 form helps avoid significant penalties and ensures a legitimate workforce. The advantages extend to employees, who can provide documented proof of their eligibility to work, fostering transparency and security in the employment process. This process minimizes risks associated with employing unauthorized workers.

Who Needs the Form I-9 Employment Eligibility Verification?

The individuals required to complete the Form I-9 include all employees hired by an employer in the U.S., regardless of nationality or immigration status. Employers must use the form during the hiring process and are obligated to complete it within three days of an employee's start date. Circumstances that necessitate the completion of Form I-9 also include reinstatements and rehires.

Required Documents and Supporting Materials for the Form I-9

To complete the Form I-9, individuals must provide specific documentation verifying their identity and employment eligibility. Acceptable documents include:

U.S. passport or passport card
Permanent resident card (Green Card)
Driver's license and Social Security card combination
Other government-issued identification
Employment Authorization Document (EAD)

These documents should be presented during the form completion process, with guidance available for specific scenarios, such as non-citizens providing additional documentation.

How to Fill Out the Form I-9 Employment Eligibility Verification Online (Step-by-Step)

Filling out the Form I-9 online can be simplified by using pdfFiller. Follow these steps:

Navigating to the Form I-9 template on pdfFiller.
Entering personal details in the designated fields, including your name and address.
Providing information about your employment status and relevant documentation.
Reviewing the form for any common mistakes before submitting.
Signing electronically to validate the information provided.

Ensuring accuracy in each section helps avoid typical errors often associated with filling out forms.

Common Errors and How to Avoid Them When Completing the Form I-9

While filling out the Form I-9, users often encounter common mistakes. Common errors may include:

Failing to sign the form, which is crucial for both parties.
Omitting required fields or providing incomplete information.

To ensure proper completion, double-check required information and signatures, following best practices to minimize the likelihood of errors.

Submission Methods and Delivery for the Form I-9 Employment Eligibility Verification

Submitting the completed Form I-9 requires adherence to specific methods. Acceptable submission methods include:

In-person submission to the employer's designated personnel.
Using secure electronic systems as permitted by federal regulations.

Employers must monitor submission deadlines and ensure they comply with post-submission responsibilities, such as maintaining a secure record of completed forms.

Security and Compliance for the Form I-9 Employment Eligibility Verification

Handling the Form I-9 involves stringent security measures to protect sensitive personal information. Compliance with data protection regulations, such as HIPAA and GDPR, is essential. Employers must also understand the importance of record retention and implement privacy measures to safeguard employees' information, ensuring confidence in the employment process.

How pdfFiller Simplifies the Form I-9 Completion Process

pdfFiller provides features that streamline the Form I-9 completion process, including fillable forms and electronic signature capabilities. Additionally, pdfFiller adopts rigorous security protocols for document handling, ensuring that user information is protected. The platform's tools are designed to ease user frustration in completing the Form I-9 correctly and efficiently.

Final Thoughts on the Form I-9 Employment Eligibility Verification

It is essential for users to take the necessary steps to fill out their Form I-9 accurately. Utilizing pdfFiller enhances the experience, making the process smoother and more efficient. If you haven't signed up for pdfFiller yet, consider taking that step to simplify your form completion and ensure compliance with employment verification requirements.

Last updated on Oct 22, 2015

How to fill out the I-9 Form

1.

Access pdfFiller and search for 'Form I-9' in the template library. Click to open the form in the editor.
2.

Familiarize yourself with the interface. Utilize the toolbar to click on form fields that require input.
3.

Before starting to fill out the form, gather necessary documents such as proof of identity and employment authorization, which can include a passport, driver’s license, or social security card.
4.

Begin filling in Section 1, where the employee will provide personal information including full name, address, and date of birth. Ensure accuracy in this section.
5.

Navigate to Section 2 for employer verification. Ensure that the employer completes the fields accurately to confirm the employee’s identity using presented documents.
6.

Once all fields are filled, review the completed form meticulously for any errors or omissions.
7.

Finalize the form by clicking the 'Save' button in pdfFiller. You can also download the completed form as a PDF or share it directly via email.
8.

Submit the form as mandated by your company's procedures or retain it for your records, ensuring you are compliant with I-9 regulations.

FAQs

If you can't find what you're looking for, please contact us anytime!

Contact Support

What are the eligibility requirements for completing the Form I-9?

Eligibility requirements include being employed in the US and providing valid documents to prove your identity and employment authorization. Both US citizens and non-citizens can complete the form.

Is there a deadline for submitting the Form I-9?

The Form I-9 must be completed by the employee no later than their first day of work. Employers should verify and complete their sections within three business days of the employee’s start date.

How should I submit the Form I-9 after completing it?

The Form I-9 is not submitted to any government agency. Instead, it should be kept on file by the employer for verification purposes and audit compliance.

What supporting documents are required for the Form I-9?

Supporting documents include a variety of forms of identification such as a U.S. passport, driver's license, and social security card. Employees must provide documents from List A, or one from List B and one from List C.

What common mistakes should I avoid when filling out the Form I-9?

Common mistakes include providing illegible handwriting, missing signatures, not using the correct date format, and failing to provide required supporting documents. Make sure to review the form thoroughly.

How long does it take to process the Form I-9?

The Form I-9 does not require processing time, but employers must retain the form for at least three years after the hire date or one year after employment ends, whichever is longer.