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What is Proxy Form

The Old Mutual Proxy Form is a legal document used by shareholders to appoint a proxy to vote on their behalf at the Annual General Meeting.

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Who needs Proxy Form?

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Proxy Form is needed by:

Certificated shareholders of Old Mutual
Dematerialised shareholders with 'own-name' registration
Individuals attending the Annual General Meeting
Proxy representatives for shareholders
Company officials managing shareholder relations
Financial advisors guiding shareholders

Comprehensive Guide to Proxy Form

What is the Old Mutual Proxy Form?

The Old Mutual Proxy Form is a crucial document used by shareholders in South Africa to appoint a proxy to represent them during the Annual General Meeting (AGM). This form allows shareholders to ensure their voices are heard even when they cannot attend the meeting themselves. Understanding the difference between a shareholder and a proxy is vital, as the former holds shares while the latter is authorized to vote on their behalf.

The significance of the Old Mutual Proxy Form lies in its role in facilitating shareholder participation in corporate decision-making, especially in voting on key resolutions during the AGM.

Purpose and Benefits of the Old Mutual Proxy Form

The primary purpose of the Old Mutual Proxy Form is to enable shareholders to authorize another individual to vote on their behalf. This is particularly beneficial for those unable to attend the AGM in person. By using the form, shareholders can ensure that their voting intentions are communicated effectively.

Shareholders can appoint a trusted proxy to vote, ensuring their opinions are represented.
Submitting a proxy form is essential for those unable to physically attend the AGM.
Several important resolutions, including the re-election of directors and appointment of auditors, can be voted on through this form.

Key Features of the Old Mutual Proxy Form

The Old Mutual Proxy Form includes several fillable fields to collect essential information from the shareholder. These fields typically require the full names, address, contact information, and designated proxy's details.

Fillable fields include 'I/We (full names in BLOCK LETTERS please)', 'of (address)', 'Telephone number', and 'E-mail address'.
Instructional notes guide users on how to fill out the form correctly.
Potential resolutions for shareholder voting are clearly outlined within the form.

Who Needs the Old Mutual Proxy Form?

The Old Mutual Proxy Form is necessary for both certificated and dematerialised shareholders who meet the parameters set by the company. For proper usage, shareholders must ensure they are registered under "own-name" conditions, which is crucial for agency appointments.

Certificated shareholders who hold physical shares and need to appoint a proxy.
Dematerialised shareholders who retain shares in a brokerage account but need to vote through a proxy.
Individuals who are shareholders in Old Mutual and wish to participate in the AGM without attending in person.

When and How to Submit the Old Mutual Proxy Form

To ensure the proper representation at the upcoming AGM scheduled for June 5, 2026, shareholders must be aware of the submission deadlines. The completed proxy form must be submitted by June 3, 2026, to be counted during the voting process.

Shareholders can submit the proxy form through various methods, including online submission or by mailing it directly to the designated office.
Late filings may result in the forfeiture of voting rights during the AGM.

How to Fill Out the Old Mutual Proxy Form Online

Filling out the Old Mutual Proxy Form online can streamline the process for shareholders. Using a platform like pdfFiller enhances the user experience by providing tools for easy input and editing.

Access the Old Mutual Proxy Form through the pdfFiller platform.
Carefully fill in all required fields with accurate information.
Review and validate all entries to ensure completeness and accuracy.
Avoid common errors such as leaving fields blank or incorrectly spelling names.

Security and Compliance of the Old Mutual Proxy Form

When dealing with sensitive information, the security of the Old Mutual Proxy Form is paramount. pdfFiller employs robust security measures, guaranteeing that personal data remains protected throughout the submission process.

256-bit encryption is used to safeguard information transmitted via the platform.
The platform complies with regulations such as HIPAA and GDPR, ensuring data protection for users.
Choosing a trusted service like pdfFiller is essential for securely handling sensitive documents.

What Happens After You Submit the Old Mutual Proxy Form?

After submitting the Old Mutual Proxy Form, shareholders can expect a confirmation notification indicating successful submission. This prompt is crucial for tracking the status of the proxy appointment.

Shareholders may need to follow up regarding the status of their submission or any amendments required.
This process includes receiving updates on feedback or voting results following the AGM.

Visual Example of a Completed Old Mutual Proxy Form

To aid shareholders in completing the Old Mutual Proxy Form accurately, a visual example can be highly beneficial. An annotated sample illustrating filled sections can guide users effectively.

The sample displays completed fields, highlighting where to provide necessary information.
Tips on ensuring accuracy and completeness are included to facilitate successful submissions.
Encouragement to utilize the pdfFiller platform simplifies the form-filling process.

Using pdfFiller for Your Old Mutual Proxy Form Needs

pdfFiller provides a host of features tailored to enhance the form-filling experience for the Old Mutual Proxy Form. Its capabilities ensure a seamless process for users needing to manage this essential document.

pdfFiller's design allows for text editing, form creation, and eSigning all in one platform.
The service ensures compliance and data security, making it an ideal choice for handling proxy forms.
Shareholders are encouraged to leverage pdfFiller for easier access and completion of their required forms.

Last updated on Jul 4, 2026

How to fill out the Proxy Form

1.

Access the Old Mutual Proxy Form on pdfFiller by searching for its title in the search bar or by using a direct link.
2.

Once the form opens, carefully review all sections to understand the required fields.
3.

Gather the necessary information before you begin filling out the form, including your full names, address, telephone numbers, and email address.
4.

In the first field, clearly type your full names in BLOCK LETTERS as requested.
5.

Next, complete the 'of (address)' field with your residential or registered address.
6.

Proceed to fill in your telephone number, cell phone number, and email address where specified.
7.

If you're appointing a proxy, indicate their details in the designated sections of the form.
8.

Remember to sign the form in the signature line, ensuring that the signature matches the name you have provided.
9.

Once all fields are complete, review the entire form to verify all entered information is accurate and complete.
10.

Use the preview feature available on pdfFiller to see how the completed form will look before submission.
11.

After final review, save your form by following the save instructions provided on pdfFiller, or click 'Download' to keep a copy on your device.
12.

To submit the form, follow the specific submission method indicated on the website or related communication by Old Mutual, ensuring it's sent before the deadline.

FAQs

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Who is eligible to use the Old Mutual Proxy Form?

The Old Mutual Proxy Form is intended for certificated and dematerialised shareholders who wish to appoint a proxy to vote on their behalf at the Annual General Meeting.

When do I need to submit the Old Mutual Proxy Form?

You must submit the Old Mutual Proxy Form by June 3, 2026, to ensure it is processed in time for the Annual General Meeting scheduled for June 5, 2026.

How do I submit the Old Mutual Proxy Form?

Submission methods for the Old Mutual Proxy Form typically involve mailing the completed form to the designated address or submitting it electronically, as outlined in the instructions provided by Old Mutual.

What supporting documents do I need to include?

Generally, no additional documents are required when submitting the Old Mutual Proxy Form, unless specified in the accompanying instructions. Always check for any specific requests.

What common mistakes should I avoid when filling out the form?

Ensure you fill in all required fields accurately, especially your name and address in BLOCK LETTERS. Avoid missing the signature line, as an unsigned form may be deemed invalid.

How long does it take to process the Old Mutual Proxy Form?

Processing times can vary, but it is advisable to submit the Old Mutual Proxy Form as early as possible to allow for any potential delays leading up to the AGM.

What if I need help filling out the form?

If you require assistance with the Old Mutual Proxy Form, consider reaching out to a financial advisor, or contact Old Mutual's customer service for guidance and support.