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What is Proxy Authorization

The Shareholder Proxy Authorization Form is a legal document used by shareholders of PETROL d.d. to authorize a proxy to participate and vote on their behalf at the 25th General Meeting.

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Who needs Proxy Authorization?

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Proxy Authorization is needed by:

Shareholders of PETROL d.d.
Proxies appointed by shareholders
Legal advisors for shareholders
Corporate governance professionals
Investors seeking to participate in general meetings

Comprehensive Guide to Proxy Authorization

What is the Shareholder Proxy Authorization Form?

The Shareholder Proxy Authorization Form is a critical document for shareholders of PETROL d.d., providing a clear mechanism for delegating voting rights. This form enables shareholders to authorize another person (the proxy) to vote on their behalf at the scheduled General Meeting on April 3, 2015. By utilizing this proxy authorization form, shareholders ensure their voices are heard, even when they cannot attend in person.

Defined as a legal instrument, the Shareholder Proxy Authorization Form empowers shareholders to participate in governance while maintaining the necessary voting rights.

Purpose and Benefits of the Shareholder Proxy Authorization Form

The primary purpose of the Shareholder Proxy Authorization Form is to facilitate participation in the General Meeting for those unable to attend physically. By authorizing a proxy, shareholders enhance accessibility and uphold their rights. Key benefits of using this form include:

Ensured representation in corporate decisions.
Increased flexibility for shareholders with scheduling conflicts.
Preservation of voting rights through effective delegation.

Therefore, the importance of the voting rights authorization cannot be overemphasized for the shareholders of PETROL d.d.

Eligibility Criteria for the Shareholder Proxy Authorization Form

To utilize the Shareholder Proxy Authorization Form, specific eligibility criteria must be met. Eligible parties include:

Shareholders of PETROL d.d.
Appointed proxies designated to vote on behalf of shareholders.

Proper completion and signature are necessary to validate the form, ensuring that all parties are legitimately represented. Additionally, confirming the eligibility of proxies mitigates potential disputes during the General Meeting.

How to Fill Out the Shareholder Proxy Authorization Form Online? (Step-by-Step)

Filling out the Shareholder Proxy Authorization Form online with pdfFiller simplifies the process. Follow these steps to complete the form accurately:

Access the form on pdfFiller's platform and open it in a browser.
Fill in the shareholder's name and address in the designated fields.
Provide the proxy’s information, including name, surname, address, and PIN.
Review the completed form for accuracy.
Sign the document electronically to validate the submission.

Adhering to these steps ensures the integrity of your submission, enhancing participation in the General Meeting.

Common Errors and How to Avoid Them

When filling out the Shareholder Proxy Authorization Form, it's crucial to be aware of common mistakes that could invalidate the submission. Frequent errors include:

Omitting necessary signatures.
Providing incorrect personal information.

To avoid these pitfalls, double-check the completed form for clarity and accuracy, especially in handwritten entries. Taking these precautions safeguards against potential issues with your authorization process.

Submission Methods and Delivery of the Shareholder Proxy Authorization Form

After completing the form, shareholders have multiple submission options. Acceptable methods include:

Mailing the completed form to the specified address for PETROL d.d.
Submitting the form electronically through pdfFiller.

Be mindful of deadlines associated with submissions to ensure participation in the upcoming General Meeting, thus preserving your voting rights.

What Happens After You Submit the Shareholder Proxy Authorization Form?

Once the Shareholder Proxy Authorization Form is submitted, shareholders can expect a confirmation of receipt. The process typically involves:

Receiving acknowledgment of submission from the appropriate corporate entity.
Instructions for tracking the status of your submission.
Guidance for addressing any issues or rejections that might arise.

Understanding these processes helps ensure that shareholders stay informed and proactive regarding their participation.

Security and Compliance Considerations for the Shareholder Proxy Authorization Form

Security and compliance are crucial in handling the Shareholder Proxy Authorization Form. pdfFiller employs robust data protection measures, including:

256-bit encryption to safeguard sensitive information.
Compliance with regulations such as GDPR and HIPAA.

These measures reassure users about the safe handling of their personal information, highlighting the platform's commitment to privacy and data protection during the form-filling process.

Enhance Your Experience with pdfFiller

Utilizing pdfFiller for the Shareholder Proxy Authorization Form offers numerous advantages. Key features include:

Efficient eSigning capabilities to streamline the approval process.
Document management features that facilitate easy access and organization.

By taking advantage of pdfFiller’s functionalities, shareholders can effectively manage their form-filling experience and simplify the submission process.

Last updated on Nov 7, 2015

How to fill out the Proxy Authorization

1.

Access the Shareholder Proxy Authorization Form on pdfFiller by searching for the document title in the platform's search bar.
2.

Once located, open the form and familiarize yourself with the layout. Identify the fields that need to be completed for both the shareholder and the proxy.
3.

Before filling out the form, gather necessary information including your name, address, and signature as a shareholder, as well as the proxy's name, surname, address, and PIN.
4.

Begin filling in the shareholder's information in the designated fields, ensuring to use accurate and complete details.
5.

Next, locate the fields for the proxy's information. Carefully input the required details to ensure the proxy can act on your behalf without issues.
6.

After completing all fields, review the form for accuracy. Make sure all required signatures are correctly placed and that there are no omissions.
7.

Once satisfied with the form, use pdfFiller’s options to save your document. You can choose to download it as a PDF or submit it directly through the platform if needed.

FAQs

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Who is eligible to use the Shareholder Proxy Authorization Form?

Any shareholder of PETROL d.d. can use the Shareholder Proxy Authorization Form to appoint a proxy to vote on their behalf at the general meeting.

What is the deadline to submit the proxy authorization form?

It is crucial to submit the Shareholder Proxy Authorization Form before the scheduled general meeting, which is April 3, 2015, to ensure the proxy can vote on your behalf.

How do I submit the completed form?

Completed forms can typically be submitted directly to the company either in person, through email, or by postal mail. Check specific instructions provided by PETROL d.d.

What supporting documents are required with the proxy form?

Generally, no additional supporting documents are required along with the Shareholder Proxy Authorization Form; however, having proof of identity may be beneficial for verification.

What mistakes should I avoid when filling out the form?

Ensure to double-check all entered information for accuracy, particularly names and signatures. Common mistakes include forgetting to sign or leaving critical fields blank.

How long does it take to process the proxy form?

Processing times may vary. It is advisable to submit the form well in advance of the meeting date to avoid any last-minute issues.

Can I change my appointed proxy after submitting the form?

You may need to submit a new proxy form to change your appointed proxy. Make sure to notify PETROL d.d. ahead of the meeting for any amendments to be recognized.