Last updated on Dec 12, 2015
Get the free USCIS Form I-9 Employment Eligibility Verification
We are not affiliated with any brand or entity on this form
Fill out
Complete the form online in a simple drag-and-drop editor.
eSign
Add your legally binding signature or send the form for signing.
Share
Share the form via a link, letting anyone fill it out from any device.
Export
Download, print, email, or move the form to your cloud storage.
Why pdfFiller is the best tool for your documents and forms
End-to-end document management
From editing and signing to collaboration and tracking, pdfFiller has everything you need to get your documents done quickly and efficiently.
Accessible from anywhere
pdfFiller is fully cloud-based. This means you can edit, sign, and share documents from anywhere using your computer, smartphone, or tablet.
Secure and compliant
pdfFiller lets you securely manage documents following global laws like ESIGN, CCPA, and GDPR. It's also HIPAA and SOC 2 compliant.
What is Form I-9
The USCIS Form I-9 is a government document used by employers to verify the identity and employment eligibility of individuals hired to work in the United States.
pdfFiller scores top ratings on review platforms
Who needs Form I-9?
Explore how professionals across industries use pdfFiller.
Form I-9 is needed by:
-
Employees requiring work authorization in the U.S.
-
Employers verifying employee identity and authorization.
-
Human resource departments managing employee documentation.
-
Legal representatives assisting clients with employment verification.
-
Immigration consultants guiding individuals through employment processes.
Comprehensive Guide to Form I-9
What is the USCIS Form I-9 Employment Eligibility Verification
The USCIS Form I-9 is a U.S. government document essential for verifying the identity and employment authorization of individuals hired to work in the United States. Employers are required to complete this form for every new employee, ensuring all necessary information is collected. This includes sections that cover employee details, employer review, and procedures for re-verification.
Understanding the significance of the USCIS Form I-9 is crucial for both employees and employers. This form helps maintain a legal workforce while ensuring compliance with U.S. employment regulations.
Purpose and Benefits of the USCIS Form I-9
The USCIS Form I-9 serves multiple important functions in the hiring process. Primarily, it verifies the identity and work authorization of new hires, which is a legal necessity for all employers.
For employers, the benefits include:
-
Avoiding penalties associated with illegal hiring practices.
-
Maintaining a workforce that complies with U.S. laws.
Employees also gain protection through the verification process, ensuring their rights under employment law are upheld.
Who Needs to Complete the USCIS Form I-9
The completion of the USCIS Form I-9 is required for both employees and employers. New hires must fill out their respective sections, while employers are responsible for reviewing and validating the information provided.
Accurate completion is vital for all parties involved to mitigate errors that could affect employment eligibility verification. There may be exceptions based on specific employment types or roles, which should be noted by employers.
How to Fill Out the USCIS Form I-9 Online (Step-by-Step)
Filling out the USCIS Form I-9 can be efficiently done online using the following steps:
-
Access the form via pdfFiller or similar platforms.
-
Complete the employee information section, providing accurate personal details.
-
Employers must then review the information and record their findings.
-
Submit the completed form electronically or keep a physical copy for records.
-
Ensure all required signatures and dates are properly filled.
Taking care to avoid common mistakes, such as omitting signatures or entering wrong dates, will streamline the process of employment eligibility verification.
Common Errors and How to Avoid Them
When completing the USCIS Form I-9, certain mistakes can frequently occur. These commonly include:
-
Missing signatures from either the employee or employer.
-
Incorrect or inconsistent dates that do not reflect the hiring timeline.
It is crucial to double-check all information before submission. Maintaining accurate documentation can support all claims made within the Form I-9 process.
Document Requirements for the USCIS Form I-9
Employees must present specific documents to support their employment eligibility, categorized into three lists:
-
List A: Documents that establish both identity and employment authorization, such as U.S. passports.
-
List B: Documents establishing identity, such as driver’s licenses.
-
List C: Documents providing employment authorization, like social security cards.
Providing valid documentation at the time of hire is essential to ensure compliance with employment verification requirements.
Where and How to Submit the USCIS Form I-9
Once completed, the USCIS Form I-9 must be submitted and retained according to specific guidelines. Employers should keep the completed forms on file for all employees.
Submission methods vary, and forms may be kept in physical files or submitted electronically through designated portals. Employers must also be aware of retention periods and know when updates are necessary for rehired employees.
Security and Compliance with USCIS Form I-9
Handling sensitive information on the USCIS Form I-9 requires strict adherence to privacy and data protection measures. Employers must comply with relevant regulations, such as HIPAA and GDPR, to safeguard personal data.
Utilizing platforms like pdfFiller ensures compliance standards are met while providing robust security features, including 256-bit encryption, to protect sensitive employee information.
Why Choose pdfFiller for Your USCIS Form I-9 Needs
pdfFiller offers an array of features designed to simplify the form-filling process. With capabilities to eSign, create fillable forms, and easily edit documents, it provides a user-friendly experience.
Users can quickly edit and share completed forms, ensuring compliance and accuracy in their employment eligibility verification efforts. The platform also provides templates, streamlining the process even further.
Take the Next Step for Employment Eligibility Verification
Get started today by filling out the USCIS Form I-9 using pdfFiller. The platform's user-friendly features will facilitate accurate and compliant form completion.
Understanding the importance of this process aids in maintaining legality in the hiring practices, ensuring all necessary steps are confidently managed.
How to fill out the Form I-9
-
1.Access pdfFiller and search for 'USCIS Form I-9 Employment Eligibility Verification'. Open the form to begin.
-
2.Familiarize yourself with the layout of the form, noting the sections that require information from both the employee and employer.
-
3.Before starting, gather necessary information such as employee identification documents, Social Security number, and work authorization evidence.
-
4.Begin by filling in the employee's information in the designated fields, including their name, address, and date of birth.
-
5.Next, the employee must provide their U.S. work authorization details, selecting the appropriate document type.
-
6.Once you have completed the employee section, move to the employer review part, where you will input your company details and review the submitted employee documentation.
-
7.Ensure all fields are completed accurately, especially the areas requiring signatures from both the employee and employer.
-
8.Once finished, review the entire form for any errors or missing information, making corrections as necessary.
-
9.Save your progress by clicking the save button and either download the form for email submission or directly submit through pdfFiller if applicable.
What are the eligibility requirements for completing the USCIS Form I-9?
All employees hired to work in the U.S. must complete the I-9 form to verify their identity and employment eligibility. This includes both citizens and non-citizens with valid work authorization.
What supporting documents are required for Form I-9?
Employees must provide specific identification documents, such as a passport, driver's license, or Social Security card. It's essential to refer to the List of Acceptable Documents provided in the form.
What submission methods are available for the completed I-9 form?
The completed Form I-9 must be kept on file by the employer. It does not need to be submitted to USCIS but should be available for inspection by authorized officials.
How often does an employee need to update their I-9 form?
An employee must update their I-9 if their work authorization changes, such as receiving a new work permit or if they are re-hired after a break in employment of more than three years.
Are there any common mistakes to avoid when completing the I-9 form?
Common mistakes include failing to complete all required fields, not providing valid supporting documents, and forgetting to sign and date the form. Ensure accuracy to avoid delays.
What is the processing time for the USCIS Form I-9?
There is no processing time for the I-9 form since it remains an internal record for employers. However, employees must complete it within three days of starting work.
Can I complete the I-9 form online?
While you can fill out the I-9 form using online services like pdfFiller, it still needs to be printed and signed by both the employee and employer before being retained on file.
Related Forms
If you believe that this page should be taken down, please follow our DMCA take down process
here
.
This form may include fields for payment information. Data entered in these fields is not covered by PCI DSS compliance.