Last updated on
Sep 21, 2025
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Extract Data from Document with an AI-powered tool using pdfFiller
With pdfFiller, extracting data from documents using AI is seamless and efficient. This tool allows users to quickly convert unstructured information into structured data through advanced functionalities designed to enhance productivity.
What is extracting data from a document with an AI-powered tool?
Extracting data from documents involves using AI technologies to identify and extract relevant information from a variety of document formats, such as PDFs. These tools employ machine learning algorithms to recognize text, tables, and figures, converting them into editable formats that can be utilized for various purposes.
How does extracting data enhance document workflows?
AI-driven data extraction streamlines document workflows by minimizing manual data entry and reducing errors. This automation allows teams to focus on more strategic tasks, increases overall efficiency, and enhances data accuracy. By leveraging AI tools, organizations can transform their document management processes, leading to faster decision-making.
Key features of pdfFiller’s AI tools
pdfFiller offers a variety of AI-powered features that make document data extraction efficient and user-friendly. Key features include:
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Automated Form Recognition: Identifies and extracts fields from forms automatically.
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Smart Data Classification: Organizes extracted data into predefined categories.
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Secure Cloud Storage: Safely stores extracted data and documents for easy retrieval.
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Real-time Collaboration: Allows multiple users to work simultaneously on extracted data.
Step-by-step: using AI to extract data from documents
Using pdfFiller to extract data from a document involves simple steps that ensure users can handle their content efficiently and effectively.
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Upload your PDF document to the pdfFiller platform.
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Select the data extraction feature available in the toolbar.
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Customize your extraction settings, specifying the types of data you want to capture.
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Initiate the extraction process and allow the AI to analyze the document.
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Review the extracted data for accuracy and make necessary adjustments.
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Save or export your extracted data in the desired format.
Editing and refining AI-created outputs
After extracting data, users may need to refine the outputs. pdfFiller provides tools to edit and format the data, ensuring clarity and usefulness for end-users. Users can modify text, adjust layouts, and apply filters to present the data in the best format.
Sharing and distributing documents enhanced by AI
Once the data extraction is complete and refined, pdfFiller enables seamless sharing and distribution. Users can easily send documents via email, share links, or collaborate in real-time with other team members on extracted content.
Common scenarios and business cases for AI data extraction
Various industries utilize AI-powered data extraction to improve their workflows. Typical use cases include:
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Financial Services: Automating data entry from invoices and receipts.
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Healthcare: Extracting patient information from forms for better management.
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Legal: Analyzing contracts for key data points.
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Human Resources: Streamlining the onboarding process by extracting employee information.
Alternatives to pdfFiller for AI-powered document work
While pdfFiller stands out for its comprehensive features, there are alternatives available in the market, such as Adobe Acrobat and DocuSign. Each offers unique capabilities and varying degrees of automation, so users should evaluate their specific needs before choosing a solution. Consider comparing aspects like usability, pricing, and additional document management features.
Conclusion
Extracting data from documents with an AI-powered tool like pdfFiller not only optimizes document workflows but also enhances overall operational efficiency. By automating tedious tasks, businesses can save time and resources, significantly impacting their productivity. Choose pdfFiller for a robust solution to streamline your document handling needs.
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Quickly edit and annotate PDFs online.
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Send a document for eSignature.
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Instantly send PDFs for review and editing.
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Merge
Combine multiple PDFs into one.
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Rearrange pages in a PDF document.
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Compress
Compress PDFs to reduce their size.
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Convert
Convert PDFs into Word, Excel, JPG, or PPT files and vice versa.
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Create from scratch
Start with a blank page.
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Edit DOC
Edit Word documents.
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Let PDF AI do the heavy lifting
Create documents with AI
Quickly prepare docs for signing
Let AI detect signature fields and assign them to the right recipients. Whether it’s contracts or forms, everything will be ready for signing in seconds.
OCR scanned documents
Use PDF AI for quick text recognition and turn scans into editable documents. Revise paperwork, extract key details, and edit scans without headaches.
Restore scanned documents
Transform your roughest scans into clear, high-quality documents. Retrieve content from faded or low-quality scans to ensure that important information stays accessible.
Summarize content to save time
Why slog through lengthy reports and agreements when you can get a quick summary that highlights the important stuff? Focus on the essentials!
Translate PDFs on the fly
From international sales pitches to contracts and e-books, translate content in any language without leaving your PDF reader.
Ask PDF AI anything
Need to locate a clause in a contract or specific findings in a lengthy research paper? Chat with PDF AI and get instant, relevant answers about documents.
Search smarter and faster
No more wasting time digging for the right doc. Use advanced contextual search to pinpoint the exact document, form, or template in your account, pdfFiller’s library, or on the web.
How to simplify complex processes with AI
1. Access the AI-powered editor
Upload a document or start with a blank canvas in pdfFiller.
2. Chat with AI
Ask the AI assistant to clarify or summarize content, improve your scan, or prepare a document using quick prompts.
3. Done!
Once finished, download, export, share, or send a document for signature.
Who needs this?
Explore how professionals across industries handle PDFs using AI.
Healthcare
Streamline the creation of patient intake forms, consent documents, and medical history questionnaires with AI. Use AI-powered OCR to digitize and restore scanned medical records, making them editable and easy to store.
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Patient intake forms
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Medical history questionnaires
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Consent and release forms
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Insurance claims
Real Estate
Create property agreements, lease contracts, and disclosure forms with AI to ensure accuracy and professionalism. Let AI detect and assign signature fields to buyers, sellers, and agents, speeding up the signing process and reducing errors in property transactions.
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Lease agreements
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Purchase contracts
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Property disclosure forms
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Mortgage applications
Legal
Digitize and restore scanned legal documents like affidavits or court filings, making them editable and easy to share. Summarize lengthy contracts or case studies to quickly identify key points, saving time during document reviews.
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Contracts and agreements
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Non-disclosure agreements (NDAs)
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Affidavits
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Court filings
Education
Generate student enrollment forms, permission slips, and academic reports with AI to reduce administrative workload. Translate educational materials on the fly to support students from different countries and ensure accessibility for everyone.
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Enrollment forms
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Permission slips
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Academic transcripts
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Research papers
Finance
Digitize and restore scanned receipts, invoices, and bank statements for seamless record-keeping. Summarize complex financial reports to simplify data analysis and focus on important insights and decision-making.
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Invoices
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Tax forms
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Loan agreements
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Financial statements
Human Resources
Create offer letters, employment contracts, and performance review templates with AI to maintain consistency and professionalism. Let AI detect and assign signature fields to new hires, ensuring a smooth and efficient onboarding process.
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Offer letters
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Employment contracts
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Performance review forms
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Employee handbooks
More than an AI PDF editor
Complete document management
Create and edit PDFs, collect data and signatures, collaborate, and keep files secure in the cloud. With pdfFiller, you can take care of all your document needs in one place.
Perfect for individuals and teams
Users love pdfFiller because it’s easy to use, versatile, and reasonably priced. For teams, it offers a secure space to collaborate, share, and track documents more efficiently.
Designed with security in mind
pdfFiller ensures compliance with industry standards such as HIPAA, SOC 2 Type II, and PCI DSS by introducing data encryption, signer authentication, and other safeguards.
pdfFiller scores top ratings on review platforms
What do you like best?
I like the fact that you have send a document via text or email to have someone electronically sign it. I also like the fact that you can edit PDF documents! It used to be so hard to get anything done at my current job but now I can edit Bill of Laidings, Commerical invoices.... etc.
What do you dislike?
nothing! this software is truly amazing!
Recommendations to others considering the product:
Don't hesitate! You need this in your life! Its awesome for sending my drivers documents to Esign.
What problems are you solving with the product? What benefits have you realized?
over seas documents that were quite difficult to re-create or edit.
I like the fact that you have send a document via text or email to have someone electronically sign it. I also like the fact that you can edit PDF documents! It used to be so hard to get anything done at my current job but now I can edit Bill of Laidings, Commerical invoices.... etc.
What do you dislike?
nothing! this software is truly amazing!
Recommendations to others considering the product:
Don't hesitate! You need this in your life! Its awesome for sending my drivers documents to Esign.
What problems are you solving with the product? What benefits have you realized?
over seas documents that were quite difficult to re-create or edit.
Easy alternative for PDF editing and updating
More secure way to share documents with signature requests.
Needs more cost-friendly modules for multiple users.
What businesses achieve with pdfFiller
Discover how you can benefit too.
Is there an AI that can read documents?
Top 10 intelligent document processing tools in 2024 Docsumo. Docsumo is an AI-powered document processing software that automates data entry and document processing tasks. Kofax. iCustoms. Abbyy Flexicapture. Ocrolous. Amazon Textract. Google Doc AI. Docparser.
What is the AI that can analyze a PDF file?
HiPDF is a cutting-edge tool that harnesses the power of AI to generate concise answers to questions based on PDF content. It will analyze your uploaded PDF document and generate instant answers to your queries about the PDF documents. Can the tool provide explanations for complex concepts found in PDFs?
Is there a way to extract data from a PDF?
You have two basic options for extracting data from PDF documents: manually refining data and automated data extraction. Automated extraction is faster, but manually copying and pasting the information can be an efficient option if you only have a few documents.
Which is the best AI tool to extract data from a PDF?
Parseur is a document parser that harnesses the power of AI. Using AI technology, this tool can automate PDF data extraction. It boasts an AI OCR, Zonal OCR, and Dynamic OCR. These allow for highly accurate data extraction.
Which is the best AI to extract information from a PDF?
Parseur is a document parser that harnesses the power of AI. Using AI technology, this tool can automate PDF data extraction. It boasts an AI OCR, Zonal OCR, and Dynamic OCR. These allow for highly accurate data extraction.