Enhance collaboration with Document Sharing System for HR
Strengthen document security by eliminating the need to send email attachments or use other public channels. Share documents safely via protected links and track changes with ease.
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What makes pdfFiller an outstanding Document Sharing System for HR?
Explore a vast array of features that streamline your daily work.
Multiple sharing options
Share documents securely via direct links and QR codes or embed fillable forms in your website. Alternatively, send documents via email, fax, or SMS.
Secure shareable links
Generate short links to your documents, configure privacy settings, and make it easy for recipients to access your files from any device.
Permissions control
Decide who can access your documents and how they can interact with them. Allow recipients to view, edit, or eSign documents in an intuitive online PDF editor.
Password protection
Lock your documents with a password to protect them from unauthorized access.
Expiration dates
Enhance security by setting expiration dates for your shareable links. Ensure users can access your documents only within a specified time frame.
Instant notifications
Receive real-time alerts once your documents are reviewed, filled out, signed, or edited. Track every document change and stay in the loop at all times.
Trusted document editing and sharing software
People all over the world use pdfFiller to handle paperwork digitally. Anytime and anywhere.
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users worldwide
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Fortune 500 companies using pdfFiller
4.6/5
average user rating
238K
documents shared per month
Create, edit, and share documents securely with an end-to-end PDF solution
100% paperless workflows
Enhanced productivity & collaboration
Reduced paperwork and labor costs
Why pdfFiller wins
Cloud-native PDF solution
Access pdfFiller from anywhere. No lengthy installation and updates are required.
Top-rated for its ease of use
Edit, share, and track documents with an intuitive UI that only takes minutes to master.
Unlimited document storage
Securely store any number of documents and templates in the cloud.
Unmatched cost-to-value
Benefit from an all-in-one document management solution at a lower price than other brands.
Industry-leading customer service
Enjoy peace of mind with pdfFiller’s highly acclaimed customer support.
Security & compliance
Protect your data according to the highest security standards.
pdfFiller streamlines document processes across industries
Our user reviews speak for themselves
How to use the best Document Sharing System for HR
Discover all the possibilities of document management with pdfFiller’s state-of-the-art capabilities for efficient distribution and collaboration on files. Effectiveness and connectivity are key for solutions like this Document Sharing System for HR, and pdfFiller is your reliable partner in reaching just that. Check out the ease and convenience of having the ability to share important paperwork with team members, clients, or partners anytime, anywhere, and on any device.
With real-time updates and notifications, you’re always in the loop, ensuring that projects move ahead seamlessly. This platform enables teams to work together more effectively, fostering a collaborative environment that leads to great outcomes. Plus, pdfFiller ensures that your forms are shared and kept safely. With advanced encryption and permission settings, you control who opens or modifies your PDFs, protecting your sensitive data.
Steps to get started with your Document Sharing System for HR
01
Get started with pdfFiller by signing in to your existing account or creating a new one and starting a free trial. During the trial period, you can access exclusive features for efficient document management.
02
Proceed to the Dashboard, click Add new, and upload, create the PDF form from scratch, or get an appropriate template in the catalog.
03
Once you see the online editor, you can make all the alterations to the form utilizing pdfFiller’s editing tool panel.
04
Add fillable fields for more efficient collaboration. Click the EDIT FILLABLE FILEDS button on the right, choose the field type, and place it where required across the page. Add as many fields as needed.
05
Assign fillable fields. Where necessary, dedicate particular fields to certain parties you will share the work with. When finished with field configurations, click SAVE to continue editing.
06
Once the paperwork is ready, click the dropdown next to DONE, and select Share. Choose the most appropriate way to distribute the form.
Embrace the power of pdfFiller’s capabilities and enhance your document-based workflows. Increase your productivity, enhance collaboration, and protect your paperwork in one platform. Start your journey towards exceptional effectiveness and connectivity by creating your account today.
Ready to get started?
Jump in and try our Document Sharing System for HR hands-on!
Speed up document editing and sharing
Enhance data security
Simplify document tracking
Questions & answers
Below is a list of the most common customer questions.
If you can’t find an answer to your question, please don’t hesitate to reach out to us.
How do you manage HR records?
Proper Employee Records Management System Starts with a Self-Assessment. Get Your Human Resources Records Organized. Make a Commitment to HR Document Management. Clean House. Transform to a “Less Paper” Department. Learn More on How to Improve Your HR Records Management.
How should HR files be organized?
Use a consistent organization method. To locate documents more easily, it may be helpful to place the personnel files in alphabetical or chronological order. You can adjust your methods over time to accommodate any new conditions. Create a checklist for tasks.
What is the HR document management process?
HR document management is the process of storing, organizing, and managing employee documents such as employee files, performance reviews, and benefits information. HR document management can also help you keep track of important employee information and can also help you maintain regulatory compliance.
What is HR document management system?
HR document management is the processes and techniques involved in organizing, storing and accessing all types of HR files and data. An effective HR document management process ensures that employee information is kept secure and accessible by HR teams.
How do you effectively manage documents?
Key Points Avoid saving unnecessary documents. Follow a consistent method for naming your files and folders. Store related documents together, whatever their type. Separate ongoing work from completed work. Avoid overfilling folders. Organize documents by date. Make digital copies of paper documents.
How do you manage HR documents?
How to set up an HR document management system Step 1: Map your documents. Step 2: Define access needs. Step 3: Identify retention requirements and goals. Step 4: Determine security level. Step 5: Establish a storage and archiving plan. Step 6: Use software to implement your plan.
How do I organize my HR files electronically?
The best way to organize employee files is electronically, ideally using a dedicated HR document management system like Connecteam. You can create a standardized file naming system, control access permissions, easily stay on top of document expirations, and more.
How do you document things for HR?
Best practices for HR documentation It's important to have a written, accessible statement of the company's expectations for employees so they're aware of the rules, policies and goals. Be specific. Always be thorough and specific when preparing documentation, including dates, times and evidence wherever possible.