IRS 8453-EX Explained

What is IRS 8453-EX?

The IRS 8453-EX is a tax form used primarily for e-filed returns. This form is also known as the "Declaration and Signature for Electronic Exempt Organization Tax Returns." It serves as a declaration that the return submitted electronically is accurate and complete. Organizations that seek tax-exempt status, such as charities or non-profits, commonly use this form. It's crucial for ensuring that electronic submissions comply with IRS regulations.

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Purpose of IRS 8453-EX

The primary purpose of the IRS 8453-EX is to facilitate the electronic filing of tax returns while confirming the submission’s validity. This form acts as a signature page for those organizations that file their tax returns electronically. The IRS requires this signature to ensure accountability and proper compliance with tax laws. Essentially, it provides a mechanism for organizations to attest that all the information provided in their electronic filing is true and correct.

Where is IRS 8453-EX used and by whom?

IRS 8453-EX is typically utilized by various groups seeking to file electronic tax returns. Here are some common scenarios:

1.

Non-profit organizations that file an annual information return.
2.

Charitable institutions applying for tax-exempt status.
3.

Religious organizations that need to report their finances.

In these scenarios, the organizations must ensure that their returns align with the requirements set by the IRS, making the 8453-EX a vital component of their filing process.

Step-by-step: how to fill out IRS 8453-EX

Filling out IRS 8453-EX involves several steps. Here’s a breakdown of the process:

1.

Download the IRS 8453-EX form from the IRS website or use pdfFiller to access it online.
2.

Fill in the organization's name and Employer Identification Number (EIN) in the designated fields.
3.

Indicate the type of return being filed, such as Form 990, Form 990-EZ, etc.
4.

Provide information regarding the preparer and the organization's designated agent if applicable.
5.

Sign and date the form to confirm that the return is accurate.

Using pdfFiller, you can complete these steps seamlessly, allowing you to edit, eSign, and manage your documents all in one place.

Who is required to complete IRS 8453-EX?

Organizations that file their tax returns electronically are required to complete IRS 8453-EX. This includes, but is not limited to:

1.

Non-exempt organizations with gross receipts under $200,000.
2.

Organizations with total assets below $500,000.
3.

Any tax-exempt organization filing Forms 990 or 990-EZ electronically.

Filing this form is necessary to maintain compliance with IRS regulations when submitting electronically.

Information you need to complete IRS 8453-EX

To successfully fill out IRS 8453-EX, organizations need to gather specific information. Here's a detailed list:

1.

Organization's legal name and EIN.
2.

Type of return being filed (e.g., Form 990, 990-EZ).
3.

Name and title of the individual signing the form.
4.

Contact information for the preparer.
5.

Date of signature.

Collecting this information beforehand streamlines the filling process.

How to submit IRS 8453-EX

The submission of IRS 8453-EX typically takes place online alongside your electronic tax return. Generally, here’s how to do it:

1.

Access the IRS e-file system to submit your returns.
2.

Attach the completed IRS 8453-EX with the electronically filed return.
3.

Confirm that all documents are submitted before the filing deadline, usually the 15th day of the 5th month after the end of your tax year.

Important: Always check the IRS website for any updates or changes to submission requirements.

When to update or refile IRS 8453-EX

Several situations may arise that require updating or re-filing IRS 8453-EX. Consider the following:

1.

If there are changes to the organization’s name or EIN.
2.

When there are updates to contact information for the preparer or signatory.
3.

After amendments to your tax return that involve backdating previous filings.

Staying updated helps ensure compliance with IRS standards and maintains the validity of your filings.

What happens if you don’t file IRS 8453-EX?

Failing to file IRS 8453-EX can lead to significant consequences. Some potential repercussions include:

1.

Penalties for noncompliance, which can range from monetary fines to loss of tax-exempt status.
2.

Delays in the processing of your tax return.
3.

Additional scrutiny from the IRS, resulting in possible audits.

Thus, timely and accurate filing of IRS 8453-EX is crucial for any organization seeking to uphold its tax responsibilities.

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Frequently Asked Questions About the IRS 8453-EX

What is the IRS 8453-EX form used for?

The IRS 8453-EX form is used for electronically submitting Form 8879, which is the IRS e-file Signature Authorization for taxpayers using tax software. This form serves as a digital signature, indicating your approval for the tax return filed electronically. Understanding the function of the IRS 8453-EX is crucial for ensuring that your e-filed tax returns comply with IRS regulations.

Who is required to use the IRS 8453-EX form?

Taxpayers who utilize electronic filing methods with certain tax software must submit the IRS 8453-EX form. If you are filing your taxes online and are subject to specific e-filing requirements, this form is necessary to authorize your digital submission. Therefore, ensure you understand when the IRS 8453-EX is applicable to avoid potential errors in your e-filing process.

How do I complete the IRS 8453-EX form?

Completing the IRS 8453-EX form involves providing specific taxpayer information, signatures, and related details necessary for the e-filing process. You will need to fill out your name, Social Security Number or taxpayer identification number, and the tax year. It is essential to ensure accuracy when filling out the IRS 8453-EX, as any discrepancies can lead to delays or issues with your tax return.

Where can I find the IRS 8453-EX form?

The IRS 8453-EX form can be found on the official IRS website or through authorized tax software providers. Most online tax filing platforms also provide access to the IRS 8453-EX as part of their workflow for electronically submitting returns. Make sure you are using the latest version to comply with current IRS guidelines.

What happens if I don’t file the IRS 8453-EX with my e-filed tax return?

Failing to file the IRS 8453-EX form when required can result in your e-filed tax return being rejected by the IRS. The IRS uses this form to confirm your authorization for electronic submission; without it, they may not accept your return. It is advisable to include the IRS 8453-EX form as part of your e-filing checklist to avoid complications.

Can I submit multiple IRS 8453-EX forms for different tax years?

Yes, you can submit multiple IRS 8453-EX forms for different tax years, especially if you are filing for various years using electronic methods. Each form will pertain to a specific tax return for that year, ensuring that each return is appropriately authorized. Be sure to keep records of each IRS 8453-EX submission for your records.

What should I do if I made a mistake on my IRS 8453-EX form?

If you notice a mistake on your completed IRS 8453-EX form, you should correct it before submitting it with your e-filing. Review your information carefully and make sure all details are accurate. If you’ve already submitted incorrect information, it’s advisable to file an amended return with the corrected IRS 8453-EX information.

Is there a deadline for submitting the IRS 8453-EX form?

The IRS 8453-EX form should be submitted concurrently with your electronic tax return. If you e-file your tax return, ensure the IRS 8453-EX is submitted by the tax filing deadline for that year, usually April 15th. Late submissions can lead to penalties and complications in processing your tax return.

Can I sign the IRS 8453-EX form electronically?

Yes, you can sign the IRS 8453-EX form electronically if you are using IRS-approved e-filing software that facilitates electronic signatures. This process simplifies the submission of forms, including the IRS 8453-EX, ensuring your tax return is filed correctly and on time. Always verify that the software is compliant with IRS standards for electronic signature submissions.

What common errors should I avoid when filling out the IRS 8453-EX?

Common errors when filling out the IRS 8453-EX include incorrect personal information, missing signatures, and failing to attach necessary schedules. Double-check all entries to ensure they match your tax return. Avoid these mistakes to ensure smooth processing of your electronic tax filing and acceptance by the IRS.

Author:

by Iryna Marchuk

Lead Writer/Blogs Manager at airSlate

Disclaimer: This content is for informational purposes only. It is not legal or other professional advice. airSlate provides this material on an "as-is" basis and disclaims all representations, guarantees, or warranties, whether express, implied, or statutory, including but not limited to warranties of merchantability, fitness for a particular purpose, or accuracy.