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Always indicate the purpose of an attachment or attachments somewhere in the letter body or after the signature or initials. Discuss the attachment or the topic it covers in the body of your letter. For example, you might refer to a specific document that you want the letter recipient to review.
If you need to note enclosures in a letter, leave a double space under your signature and salutation, then write Enclosure. To signify that your letter has more than 1 document enclosed, use the plural, Enclosures followed by a colon and the number of documents.
business letters: enclosure notation. The notations Enclosure(s), Encl. , Attachment(s) and ATT. Indicate that the envelope contains one or more documents in addition to the letter or attached to the letter. The number of such documents, if there are more than one, should appear after the notation.
An enclosure notation--Enclosure:, Encl., or Enc. --alerts the recipient that additional material (such as a resumed or a technical article) is included with the letter. You can either identify the enclosure or indicate how many pieces there are.
According to their handbook, you send an item as an attachment when the correspondence is a memo, while if it is a letter you should use the word enclosure for additional documents. In either case, type “Enclosure” or “Attachment” two lines below the signature block.
Formally, you would refer to the enclosed items in the body of your letter followed by (enclosed) and then, under the signature at the end of the letter you'd write “Enclosures (x)” where x is the number of enclosures.
Enclosure in a Business Letter If you wish to enclose documents, you can either list all enclosed documents separately or just write the word 'Enclosure' below the signature.
Reasons to Use CC at the Bottom of a Formal Letter With a formal typed letter, this is possible by including a carbon copy notation at the end of your message. After your enclosure section, type the notation CC followed by a colon. Next, include the name of the person you're sending the letter to.
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