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Create your agenda early. Clearly define your meeting objective. Prioritize agenda items. Break down agenda topics into key points. Allow adequate time for each agenda item. Indicate whether agenda items require a decision. Inform members on how to prepare for the meeting.
The names of the participants. Agenda items. Calendar or due dates. Actions or tasks. The main points. Decisions made by the participants. Record what is the most important points. Future decisions.
Write the title of the agenda. Followed by a who, when, and where information. Write an overview of the meeting. Outline the topics and/or activities and give a sufficient allotted time. Add extra instructions. Check for errors.
The minutes should include the title of the group that is meeting. The date, time, and venue. The names of those in attendance (including staff) and the person recording the minutes. And the agenda.
Personal observations or judgmental comments should not be included in meeting minutes. All statements should be as neutral as possible. Avoid writing down everything everyone said. Minutes should be concise and summarize the major points of what happened at the meeting.
Meeting minutes act as a measuring stick Minutes record meeting decisions, which makes them a useful review document when it comes time to measure progress. They also act as an accountability tool because they make it clear whose duty it was to perform which action.
Date, time and location of the meeting. The purpose of the meeting. Names of attendees and those who were unable to attend. Agenda items. Decisions that were made. Actions that need to be done. Follow-up meeting.
Plan your agenda. Create an outline around your agenda items and note how much time will be allocated for each item. Brush up on Robert's Rules of Order. Check attendees as they arrive. Clarify decisions. Capture the essential information. Edit for clarity.
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