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Select the blank cell in the row below the cells that you want to sum, cell A5 in this example. Click the AutoSum command on the Ribbon's Home tab, A SUM formula will appear in the active cell, with a reference to the cells above. Press the Enter key to complete the entry.
You can sum values by group with one formula easily in Excel. Select next cell to the data range, type this =IF(A2=A1,"",SUMIF(A:A,A2,B:B)), (A2 is the relative cell you want to sum based on, A1 is the column header, A:A is the column you want to sum based on, the B:B is the column you want to sum the values.)
When you have a pivot table that counts instead of sums, it is caused by one of three reasons. Excel expects your numeric data to be 100% numeric. If you have a dataset with 50,000 rows of numbers and one blank cell in the middle, the pivot table will count instead of sum.
Sometimes when working with PivotTables, the Count function is set as the default instead of the Sum function. The problem is caused by having blank cells in the PivotTable source data, and as a result, the values default to count. In order to rectify the problem, you have to replace the blank cells with zero values.
Right clicking the status bar where you have Count currently should give you a context menu to select Sum. This could also be the way the text is stored. If it's stored as text and not a number the sum will not calculate. You should be seeing an exclamation point to show this error.
Suggested clip Pivot Table Calculation Type Default to Sum Instead of Count YouTubeStart of suggested clipEnd of suggested clip Pivot Table Calculation Type Default to Sum Instead of Count
Select the numeric columns in your original data. Hit F5 and hit Special in GOTO Dialog box. Select the Blanks option and hit Ok. Hit Ok. Type 0 and hit CTL+Enter. Go back to your Pivot Table and hit Refresh. That's it.
Click the Data option. Click the Edit Default Layout button. Click the PivotTable Options button. Make sure the Display tab is selected. Click the Classic PivotTable Layout check box. Click OK to dismiss the PivotTable Options dialog box. Click Cancel to dismiss the Edit Default Layout dialog box.
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