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The Portable Document Format or PDF is a popular file format used for business records because you can access them from any device. It will look the same no matter you open it on a Mac computer or an Android phone.
The next point is security: PDF files are easy to encrypt, so they're risk-free for sharing data from person to person. In case you're using an online solution to store documents, one can possibly get an access a view history to find out who had access to the file before.
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