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EFFECTIVE DATE: October 1, 1994, BACKGROUND Certificate of Devise or Distribution A certificate of devise or distribution is issued by a probate court in the course of settlement of a decedent's estate.
Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting.
Most Common Filing Systems Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified.
Alphabetical filing is the most common filing system for less than 5,000 records.
There are three types of numerical filing systems that are utilized in healthcare. Straight or consecutive numeric filing, terminal digit or reverse, and middle digit. The straight filing system is also referred to as the consecutive filing system.
Characteristics of a good filing system A good filing system should have the following characteristics: (a) Simple : The system should be simple to understand and operate. (b) Compactness : It should not take too much space especially floor space for the filing system. There are different systems of filing.
Determine how you want to retrieve the files. Label each hanging and manila folders. Stick with the same labeling system. Leave space in the drawer for new files. Lay the paper in the folders, so you can see the tabs. Find a filing cabinet that will hold all your files.
Establish procedures for filing documents and maintaining the file. Restrict the subject file to records used for managing and administering the unit, such as branch or section. File records about actual work the unit does in appropriate series. Establish a list of subjects and keep it up to date.
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