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How do you get rid of old medical records?

In the absence of any state law to the contrary, medical offices must ensure paper and electronic records are destroyed by a method that provides for no possibility that the protected health information can be reconstructed. Common destruction methods are: Burning, shredding, pulping, and pulverizing for paper records.

What is the proper way to destroy medical records?

Burning, shredding, pulping, and pulverizing for paper records. Pulverizing for microfilm or microfiche, laser discs, document imaging applications. Magnetic degassing for computerized data. Shredding or cutting for DVDs. Demagnetizing magnetic tapes.

When can medical records be destroyed?

When Medical Records Should Be Destroyed HIPAA requires medical records to be retained for six years from the date of its creation or last use whichever comes later. State laws also generally have document retention laws, however when they're shorter than HIPAA's, the six-year retention period preempts State laws.

How can electronic data be destroyed?

Degassing destroys computer data using a high-powered magnet which disrupts the magnetic field of an electronic medium. The disruption of the magnetic field destroys the data. Degassing can effectively and quickly destroy the data in a device storing a large amount of information.

How long are HIPAA records kept?

However, the Health Insurance Portability and Accountability Act (HIPAA) of 1996 (HIPAA) administrative simplification rules require a covered entity, such as a physician billing Medicare, to retain required documentation for six years from the date of its creation or the date when it last was in effect, whichever is

Does HIPAA apply to old records?

As long as medical records are on good old paper, there is no need to comply with HIPAA privacy regulations that apply to electronically stored and transmitted electronic. FACT: HIPAA covers all patient records, regardless of their nature. HIPAA privacy requirements cover not only electronic health information.

What happens to medical records after 7 years?

Complete medical records must be retained 2 years after the age of majority (i.e., until patient turns 20). California N/A(1) Adult patients 7 years following discharge of the patient.

How long is the HIPAA data retention requirement?

Under the HIPAA regulations, covered entities must retain the following, for at least six years, from either the date of creation, or the last effective date, whichever date is later: A written or electronic record of a designation of an organization as a covered entity or business associate.

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