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What is Disposal record?

Records disposal is the process by which University Records are either destroyed or retained as University Archives. Disposal is a range of processes associated with implementing the records' retention, destruction or transfer decisions documented in the University's Records Retention and Disposal Authority.

When should you dispose of an official record?

The guide covers the seventh good practice recommendation (in section 12 of the Code): 'Authorities should define how long they need to keep particular records, should dispose of them when they are no longer needed and should be able to explain why records are no longer held.'

When can staff records be destroyed?

All Personnel Files and Training Records: 6 years from the end of employment. Redundancy Records: 6 years. Sickness Absence Records: A minimum of 3 months but potentially up to 6 years after employment ends.

How do you dispose of patient records?

Label bins at each workstation, For patient record disposal only do not trash. Monitor trash cans in waiting areas and restrooms where patients, unaware of the HIPAA rules, might throw away medical records.

What is a disposal schedule?

A Retention and Disposal Schedule is a continuing disposal authority for an organization's core-business / agency-specific records. ... The organization's functions or processes have changed significantly; New categories of records have been identified or created; or. Existing disposal decisions have been re-considered.

What is disposition of record?

What is RECORD DISPOSITION? This term refers to the final stage of record management in which a record is either destroyed or is permanently retained in a storage facility.

What constitutes the disposition phase of Records Administration?

Disposition. Disposition is the final stage in the records' lifecycle, resulting in destruction of temporary records or the legal and physical transfer of permanent records to the National Archives and Records Administration (NARA).

What is a disposition process?

A disposition is a quality of character, a habit, a preparation, a state of readiness, or a tendency to act in a specified way that may be learned. ... A disposition is not a process or event in some duration in time, but rather the state, preparation, or tendency of a structure “in waiting”.

What records destruction?

Destruction is the act of disposing of records permanently by obliterating records so that the information in them can no longer be physically or electronically reconstructed or recovered. Destruction decisions must be formally approved before any action is taken.

How do you dispose of confidential information?

Shredding Your Documents Shredding confidential documents can be an appropriate and effective way to destroy hard copies. This is effective if you're doing office “spring-cleaning” and don't have to shred a huge amount of documents. Using a shredder is appropriate if you can render any sensitive information unreadable.

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