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How do you make a motion to accept minutes?

Call for a motion from the floor. The president or the chairman of the board, group or meeting asks for a motion to accept the previous meeting#039.s minutes as read or with discussed changes as noted. The motion can be made by any voting board member and will need to be seconded by someone else.

How do you do a motion to accept minutes?

Handling the motion for approval The most efficient way of approving minutes is for the chair to assume the motion and obtain unanimous consent that the minutes be approved as distributed (or as corrected). The presiding officer says, The minutes have been [read/distributed] to you.

What to say to approve minutes?

Presiding Officer: All those in favor of approving the minutes, say 'Aye'. All those opposed to approving the minutes, say 'Nay'.

Can I approve the minutes of a meeting I did not attend?

Rather, you are voting to approve the minutes based on the trusted accounts of your counterparts and your review of the formatting of those minutes. Therefore, you are absolutely permitted to vote in favor of approving minutes for a meeting even if you were not in attendance.

What does it mean to approve minutes?

Distribute copies and read the minutes near the beginning of the next meeting. Any corrections or additions should be recorded in the minutes of that meeting. The group should then approve the minutes, meaning that they agree that they are accurate and complete, either as read or as amended.

How do you approve board minutes?

Follow Robert's Rules of Order for Approval of Minutes. Review the process for recording meeting minutes mandated by the organization. Clarify Information, so the Minutes are Accurate. Be sure to record the minutes accurately. Send the Minutes to the Board for Review. Bring a Motion Approving Board Minutes.

Do minutes of a meeting have to be approved?

A formal motion to approve minutes of a previously held meeting is usually not necessary. Approval can be handled by unanimous consent. Minutes do not become an official record of a meeting until they have been approved.

What does approval of minutes means?

Any corrections or additions should be recorded in the minutes of that meeting. The group should then approve the minutes, meaning that they agree that they are accurate and complete, either as read or as amended.

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