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To begin, hover over Time & Expense in the left-hand nav bar and select Timesheets. Click the forward () and back () arrows or click the Calendar () icon to view past and future time. Click the Select a Project field and choose a project against which you are tracking time from the drop-down menu.
A timesheet is a physical or digital record that shows you the hours an employee worked during a pay period. Timesheets give you the necessary information to run payroll and give employees their correct wages. Without timesheets, you won't know how many regular and overtime hours an employee worked.
Technically, a timesheet is a piece of paper used to track the time each worker spends on a job. This traditional method now comes in digital formats. Employers use a timesheet to track hours worked, leave time, accruals and to make adjustments when processing payroll. Pay periods vary by employer.
When using this format, use tenths or quarters of an hour and not the actual hour increments from the clock (six minutes, 12 minutes, or 15 minutes, 30 minutes, etc.) so the calculations are accurate. Record the clocked-in time on your time sheet.
In the Payroll menu, select Timesheets. Click Add Timesheet. Select the Employee, then the Period. Click Save. Click Load Template. Select the Template Name from the list, then click Continue. (Optional) Make changes to the timesheet. Click Approve.
Go to the Gear icon, then select Account and Settings. On the left-hand menu, click Advanced. Click the pencil to the right of Time Tracking. Check the Add Service field to timesheets or Add Customer field to timesheets. (Optional) Check the Show billing rate to users entering time.
The Sheets mobile app puts employee time data at your fingertips. It's the only time tracker that works directly inside QuickBooks Online. Paper timesheets can't show you who's actually working, but Sheets can. Use the Who's Working window to see where your employees are and what they're working on, in real time.
At the bottom of the Approve Time window, select Add Timesheet. Enter the employee's name and any other information, then select Save.
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