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When writing a press release, it is important to follow the accepted press release structure and format, which includes a headline, subhead line, two or three paragraphs for the body, a boilerplate, and contact information. If you don't use this specific format, you're less likely to get media coverage.
The body of your press release should be three to five paragraphs and follow the lead paragraph.
A good rule of thumb is to keep your release no more than one-page long and ideally somewhere between 300 and 500 words. This is an easily digested amount of content for a journalist to scan through quickly while still getting all the relevant information.
Be concise. The ideal length of a press release is about an A4 side or about 300 to 400 words (the length of a short news item). That's just three or four short paragraphs and a couple of quotes. If yours is longer than that, you've probably got unnecessary waffle that doesn't add anything to your story.
Decide Who Will Be Most Interested in Your Press Release. Add Release Instructions. Add Your Contact Information. Write Your Headline. Write a Descriptive Subheading. Add a Strong Lead Paragraph. Write the Body of the Press Release. Write Your Boilerplate.
Find Your Angle. Every good news story has an angle. Write Your Headline. Your headline should grab the attention of your audience. Write Your Led. Write 2 5 Strong Body Paragraphs With Supporting Details. Include Quotes. Include Contact Information. Include Your Boilerplate Copy.
Build a Media List. Research Submission Guidelines & Format Press Release. Send the Press Release. Follow Up With Media Outlets. Syndicate Using a Distribution Service. Promote Your Release on Social Media. 3 Best Press Release Distribution Services 2019.
All press releases must start with 'For immediate release: day/date/month/year'. The headline should be short and informative. The five 'W's and the 'H' Who? The first paragraph must be short and summarize the whole story. The next two to three paragraphs should repeat the story, explaining in more detail.
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