HIPAA Email Signature For Free

Create a legally-binding electronic signature and add it to contracts, agreements, PDF forms, and other documents – regardless of your location. Collect and track signatures with ease using any device.

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Up to 100 MB for PDF and up to 25 MB for DOC, DOCX, RTF, PPT, PPTX, JPEG, PNG, JFIF, XLS, XLSX or TXT

Note: Integration described on this webpage may temporarily not be available.

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Generate your customized signature

Adjust the size and placement of your signature

Download, share, print, or fax your signed document

Every eSignature tool you need – inside a powerful PDF software

eSignature solution

Document tracking

Enhanced productivity

Custom branding

Security & compliance

eSign documents and collect signatures

Easily fill, edit, and sign your PDF documents in a single application, on any device.

Type, draw, or use a signature converter to create an eSignature from a picture of your handwritten autograph.

Create fillable PDFs and send them for signature to one or multiple recipients.

Set signer roles and customize a signing order.

Get visibility into the signing process

Receive instant alerts once signatures are in place.

Specify CC’d recipients and set actions upon document completion.

Monitor changes in your documents with audit trails.

Speed up your approval workflows

Send documents for signature faster by sharing them via short links.

Simplify data and signature collection by posting fillable PDF forms online.

Collect payments along with signed documents.

Showcase your branding when requesting signatures

Display your logo on signature invites, user notifications, and in the eSignature editor.

Customize an email message for your eSignature invites.

Redirect signers to your website once they complete your document.

Maintain industry-leading security and compliance

Authenticate signers via a password.

Make your document workflows compliant with industry-specific regulations, including HIPAA.

Secure the authenticity of a document with a unique ID.

Set an expiration date for your document.

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How to Send a PDF for eSignature

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Sign any document using pdfFiller’s eSignature service without hassle

Add your virtual signature in just a few simple steps – without a scanner or printer.

Upload

Upload your document to pdfFiller and open it in the editor.

Sign

Generate and save your electronic signature using the method you find most convenient.

Tweak

Resize your signature and adjust its placement on a document.

Retrieve

Save a signed, printable document on your device in the format you need or share it via email, a link, or SMS. You can also instantly export the document to the cloud.

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Why choose pdfFiller for eSignature and PDF editing?

Cross-platform solution

Upload your document to pdfFiller and open it in the editor.

Unlimited document storage

Generate and save your electronic signature using the method you find most convenient.

Widely recognized ease of use

Resize your signature and adjust its placement on a document.

Reusable templates & forms library

Save a signed, printable document on your device in the format you need or share it via email, a link, or SMS. You can also instantly export the document to the cloud.

The benefits of electronic signatures

Bid farewell to pens, printers, and paper forms.

Efficiency

Enjoy quick document signing and sending and reclaim hours spent on paperwork.

Accessibility

Sign documents from anywhere in the world. Speed up business transactions and close deals even while on the go.

Cost savings

Eliminate the need for paper, printing, scanning, and postage to significantly cut your operational costs.

Security

Protect your transactions with advanced encryption and audit trails. Electronic signatures ensure a higher level of security than traditional signatures.

Legality

Electronic signatures are legally recognized in most countries around the world, providing the same legal standing as a handwritten signature.

Sustainability

By eliminating the need for paper, electronic signatures contribute to environmental sustainability.

Enjoy straightforward eSignature workflows without compromising data security

Learn how pdfFiller maintains data security

GDPR compliance

Regulates the use and holding of personal data belonging to EU residents.

SOC 2 Type II Certified

Guarantees the security of your data & the privacy of your clients.

PCI DSS certification

Safeguards credit/debit card data for every monetary transaction a customer makes.

HIPAA compliance

Protects the private health information of your patients.

CCPA compliance

Enhances the protection of personal data and the privacy of California residents.

HIPAA Email Signature Feature

The HIPAA Email Signature feature ensures your business complies with regulations while communicating via email. This tool enhances your email communication by adding a professional signature that meets HIPAA standards. You can keep your messages secure and convey important information seamlessly.

Key Features

Automatic HIPAA-compliant signature generation

Customizable signature templates

Integration with popular email platforms

Secure transmission of emails

Easy management of multiple signatures across departments

Potential Use Cases and Benefits

Healthcare organizations ensuring compliance in patient communications

Businesses managing sensitive data that require secure messaging

Marketing teams promoting services while maintaining professionalism

Legal firms needing to protect client information in emails

By implementing the HIPAA Email Signature feature, you solve the problem of non-compliance and ensure your communication meets industry standards. This tool not only safeguards your information but also enhances your brand's credibility. Embrace this solution for a secure, compliant, and professional email experience.

Create a legally-binding HIPAA Email Signature with no hassle

pdfFiller allows you to manage HIPAA Email Signature like a pro. No matter what system or device you run our solution on, you'll enjoy an intuitive and stress-free method of completing paperwork.

The entire signing process is carefully protected: from importing a file to storing it.

Here's how you can generate HIPAA Email Signature with pdfFiller:

Choose any readily available option to add a PDF file for completion.

Use the toolbar at the top of the page and select the Sign option.

You can mouse-draw your signature, type it or add a photo of it - our solution will digitize it in a blink of an eye. As soon as your signature is created, click Save and sign.

Click on the form place where you want to add an HIPAA Email Signature. You can drag the newly generated signature anywhere on the page you want or change its settings. Click OK to save the changes.

Once your document is good to go, click on the DONE button in the top right corner.

Once you're done with signing, you will be taken back to the Dashboard.

Use the Dashboard settings to download the completed form, send it for further review, or print it out.

Stuck working with numerous applications to edit and manage documents? We've got an all-in-one solution for you. Document management is simple, fast and efficient with our platform. Create forms, contracts, make template sand many more useful features, within one browser tab. You can use HIPAA Email Signature right away, all features are available instantly. Have an advantage over those using any other free or paid programs.

How to edit a PDF document using the pdfFiller editor:

01

Download your document to pdfFiller`s uploader

02

Find the HIPAA Email Signature feature in the editor's menu

03

Make the required edits to the file

04

Click “Done" orange button in the top right corner

05

Rename the template if necessary

06

Print, save or share the form to your desktop

List of extra features

For pdfFiller’s FAQs

Below is a list of the most common customer questions. If you can’t find an answer to your question, please don’t hesitate to reach out to us.

What if I have more questions?

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What is a HIPAA compliant email?

HIPAA-covered entities must ensure protected health information (PHI) transmitted by email is secured to prevent unauthorized individuals from intercepting messages, and many choose to use HIPAA-compliant email providers to ensure appropriate controls are applied to ensure the confidentiality, integrity, and

Can PHI be sent by email?

Yes, organizations can send PHI via email, if it is secure and encrypted. According to the HHS, the Security Rule does not expressly prohibit the use of email for sending phi. Essentially, you can send ePHI via email, but you have to do it securely, on HHS terms.

Is USPS HIPAA compliant?

The Rule allows HIPAA-covered entities to use certain vendors without having to enter into a business associate agreement. HIPAA Conduit Exception Rule covers organizations such as the US Postal Service and certain other private couriers such as Fed-Ex, UPS, and DHL as well as their electronic equivalents.

Can you email medical records?

Covered entities should always use some form of secure messaging when emailing medical records to patients for several reasons. Email encryption, logging and other HIPAA requirements are expected and required UNLESS the patient EXPLICITLY is warned, and EXPLICITLY agrees to unencrypted mail.

Can you email HIPAA?

However, HIPAA email rules do not just cover encryption. So, although emails can be HIPAA-compliant, it requires significant IT resources and a continuing monitoring process to ensure that authorized users are communicating PHI in adherence with policies for HIPAA compliance for email.

Is Gmail 2019 HIPAA compliant?

Since September 2013, the answer is yes! Gmail can be used as part of a HIPAA-compliant organization. However, only the paid version provides the features you need for HIPAA-compliant email. You also probably will need to add some extra services to be able to send and receive email safely.

Is it safe to email medical records?