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The Portable Document Format or PDF is a common file format used for business documents because you can access them from any device. PDF files will appear the same, regardless of whether you open them on an Apple computer, a Microsoft one or on smartphones.
Security is another reason why do we would rather use PDF files for storing and sharing sensitive data and documents. In case you're using an online solution to store documents, it is possible to get an access a view history to find out who had access to it before.
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