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Before proofreading, set your work aside for a while so that you can look at it with fresh eyes. Ideally you should wait at least a day or two before final proofreading, but if you're on a tight deadline, even a half hour break can help.
When proofreading a document, you should first read it slowly and carefully to determine whether it communicates its message. ... Professional editors can proofread your document, so the final product is well written, precise, and easy to read. It is important to carefully proofread all written material.
When you proofread an essay, you should read it several times (and also read it out loud at least once) to make sure it has the following: Correct spelling (In Microsoft Word, you can use the spellcheck feature to find obvious errors.)
To be simply put, Proofreading is the final stage of the editing process, focusing on surface errors such as misspellings and mistakes in grammar and punctuation. Proofreading is important to ensure that there is not any: Grammatical error, Capitalization error, Numbering error. Spelling error.
Create a checklist. Organize your proofreading efforts by writing down all the areas you will need to cover. ... Do a preliminary read. Rather than diving right into the document, briefly read over it once before starting your actual proofreading. ... Work smart. ... Allow for breaks. ... Perform a final check.
In Summary Copy editing or proofreading your own work will take you more time and effort than someone else's work will, but it can be done. Remember to take your time and to question your own writing even more than another editor or proofreader would.
Read your work backward, starting with the last sentence and working your way in reverse order to the beginning. ... Read your work out loud. ... Always proofread a printed version of your work. ... Give yourself some time.
Work ahead. The best way to see your paper fresh is to walk away from it for a few days. ... Listen to your teachers. ... Plan to read your paper several times each time for a different challenge: Always run spell-checker. ... Read your paper out loud. ... Use a ruler. ... Circle your suspects.
Print out a hard copy while proofreading on screen. ... Ensure the document makes sense. ... Use your computer spellchecker. ... Use a pencil to point to every single word. ... Check the title or headline. ... Check telephone numbers by calling them.
The number of words that can be proofread in an hour varies according to the number and severity of a document's errors. In a document that has been written by someone with a good command of English and where the text flows freely, up to 2000 words per hour may be achieved.
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