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The PDF is a widely used file format used for business records because you can access them from any device. PDFs will always appear the same, regardless of whether you open them on an Apple computer, a Microsoft one or on smartphones.
The next point is data safety: PDF files are easy to encrypt, so they're risk-free for sharing data. When using an online solution to store documents, you can get an access a view history to find out who had access to it before.
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