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2019-05-01
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Writing the word Secure in the subject line of the email can be a method to encrypt a specific email. The recipient of the email enters a passcode provided separately in order to open the email. Using a business solution can simplify the process for receiving encrypted emails.
If you are sending a message using a desktop client such as Outlook or Apple Mail, verify that your client is configured correctly. Put Secure: anywhere in the subject line of the message and then continue typing your subject line. Compose your message and send it as you would normally.
On the subject line, type [Encrypt]: insert subject for e-mail. Type the body of the e-mail and the external recipient's e-mail address. When the external recipient receives your e-mail, it will provide them with instructions on how to open the encrypted message.
If you are sending a message using a desktop client such as Outlook or Apple Mail, verify that your client is configured correctly. Put Secure: anywhere in the subject line of the message and then continue typing your subject line. Compose your message and send it as you would normally.
Ensure you have end-to-end encryption for email. Enter into a HIPAA-compliant business associate agreement with your email provider. Ensure your email is configured correctly. Develop policies on the use of email and train your staff. Ensure all emails are retained.
However, HIPAA email rules do not just cover encryption. So, although emails can be HIPAA-compliant, it requires significant IT resources and a continuing monitoring process to ensure that authorized users are communicating PHI in adherence with policies for HIPAA compliance for email.
To make Gmail HIPAA-compliant, you must enter into a Business Associates Agreement with Google. Because Google is such a large company, the process of signing a Business Associates Agreement is different. Unlike your other Business Associates, Google will not send you a signed document.
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