Last updated on
Dec 29, 2025
Edit your PDF and compress it directly within the editor. Choose from high, medium, or low compression levels to balance quality and file size according to your needs.
Resize Word File Size less than 400kb with pdfFiller
How to resize a Word file size less than 400kb
To resize a Word file size below 400kb using pdfFiller, upload your document to the platform, select the compression tool, choose the compression settings, and then download your optimized Word file. This straightforward process allows users to effectively manage file sizes without compromising content quality.
What is resizing a Word file?
Resizing a Word file refers to reducing its file size while maintaining the overall content and formatting. This is essential for efficient storage, quick sharing, and compatibility across various platforms. Larger files can lead to increased loading times and difficulties in email transmission, making it crucial to optimize document sizes.
Why is it essential to resize a Word file to less than 400kb?
Maintaining Word files under 400kb is vital for several reasons. Smaller files are easier to share via emails, reduce cloud storage costs, and enhance loading times. Moreover, many platforms impose file size limits, so optimizing files ensures that users can avoid complications when submitting documents online.
What are the key features to resize Word files below 400kb?
When using pdfFiller to resize Word files, users benefit from a range of features such as high-quality compression, easy-to-use interface, batch processing for multiple files, and cloud integration. These features streamline various document management tasks, making it convenient for both individuals and teams.
Which file formats are supported for resizing Word files?
pdfFiller supports numerous file formats for resizing, including DOCX, DOC, PDF, and more. This versatility allows users to work with different document types and compress them efficiently without needing to convert files to another format before compression.
-
DOCX - Microsoft Word Open XML Document.
-
DOC - Microsoft Word Document.
-
PDF - Portable Document Format.
-
RTF - Rich Text Format.
How does compression levels and customization work?
Compression levels in pdfFiller allow users to choose the extent of resizing. Options typically include high, medium, and low compression, each affecting the final quality of the document. Users can tailor these settings based on their specific needs, striking a balance between file size and quality.
Can you process multiple files at once for resizing?
Yes, pdfFiller offers batch processing capabilities, allowing users to resize multiple Word files simultaneously. This feature is particularly useful for businesses or teams working with large volumes of documents, significantly saving time and effort.
How to use pdfFiller to resize a Word file step-by-step
Here’s a straightforward guide to resizing your Word file using pdfFiller:
-
Access pdfFiller and log in or create an account.
-
Upload your Word document by dragging and dropping or browsing your computer.
-
Go to the 'Tools' menu and select 'Compress Document.'
-
Choose your desired compression level.
-
Download the resized file to your device.
What are the benefits of resizing a Word file using pdfFiller?
Using pdfFiller to resize Word files offers several advantages. Users can ensure document compatibility, reduce file transfer times, and enhance storage efficiency. Moreover, the intuitive platform supports ease of use, encouraging effective document management with minimal learning curve.
What industries benefit most from resizing Word files?
Various industries can find value in resizing Word files. For instance, educational institutions may need to submit materials within stringent size limits, while marketing teams might share brochures or presentations. In healthcare, storing patient documents efficiently is critical for compliance and practice management.
-
Education - Submitting assignments and reports.
-
Corporate - Streamlining documents for presentations.
-
Healthcare - Managing patient records.
-
Marketing - Distributing promotional materials.
How does pdfFiller compare to alternatives for resizing Word files?
When comparing pdfFiller to other tools, key differences arise in terms of user experience, feature set, and integration capabilities. While some tools may offer compression features, pdfFiller combines them within a comprehensive document management environment, providing a more holistic solution.
-
User Interface - pdfFiller offers an intuitive and straightforward interface.
-
Features - Core features like eSignatures and collaboration tools.
-
Accessibility - Cloud-based solutions with anytime, anywhere access.
What is the conclusion?
Resizing a Word file to less than 400kb is a crucial task in today’s digital environment, ensuring optimal performance and accessibility. With pdfFiller, users can enjoy an efficient, straightforward, and multi-functional approach to document management, strengthening both personal and team workflows.
Try these PDF tools
Edit PDF
Quickly edit and annotate PDFs online.
Start now
Sign
eSign documents from anywhere.
Start now
Request signatures
Send a document for eSignature.
Start now
Share
Instantly send PDFs for review and editing.
Start now
Merge
Combine multiple PDFs into one.
Start now
Rearrange
Rearrange pages in a PDF document.
Start now
Compress
Compress PDFs to reduce their size.
Start now
Convert
Convert PDFs into Word, Excel, JPG, or PPT files and vice versa.
Start now
Create from scratch
Start with a blank page.
Start now
Edit DOC
Edit Word documents.
Start now
Compress, edit, sign, and manage documents from a single solution
Compress and edit PDFs in one place
Equip yourself with powerful PDF tools
Edit PDFs online almost as easily as Word documents. Add text, adjust formatting, replace content, insert images, and more. pdfFiller has all you need to get your documents done from start to finish.
eSign and send documents
Sign documents on your own or send them to others for signatures, whether a single recipient or an entire group. You can assign roles, manage the signing order, set reminders, and request additional authentication.
Annotate and collaborate
Highlight important data, redact sensitive details, add sticky notes, and exchange comments in your PDFs. Then, instantly send documents for review or editing. You can also share files and folders with your team to boost collaboration.
Organize and manage PDFs
Merge, split, rearrange, and convert PDFs into formats like DOCX, XLSX, JPEG, PNG, and PPTX. Secure your documents by locking them with a password or placing them in an encrypted folder.
Secure files in the cloud
Organize your documents and templates in secure cloud storage and access them from anywhere. pdfFiller follows strict security regulations such as GDPR, HIPAA, PCI DSS, SOC 2 Type II, and others to help safeguard your data.
How to compress your PDF?
1. Upload your document
Upload a document from your device, cloud storage, email, or URL.
2. Open a document in the editor
Edit your document and click the Compress button in the top menu panel.
3. Set compression parameters
Select the file format, destination, and compression level, then hit Save.
Who needs this?
Explore how professionals across industries use pdfFiller to compress PDFs
Education
Teachers and administrators can reduce file sizes for effortless sharing with pdfFiller’s compress feature, and enhance collaboration between students and educators with pdfFiller's tools designed for seamless collaboration.
-
Lesson plans
-
Student enrollment forms
-
Class schedules
-
Permission slips
Real Estate
Real estate agents and brokers compress PDFs to quickly share documents with clients and colleagues via email attachments or a link. They also use pdfFiller to customize templates, ensuring everything is consistent and error-free.
-
Property listing brochures
-
Lease agreements
-
Sales contracts
-
Property management forms
Healthcare
Healthcare professionals use pdfFiller to create, fill out, and compress PDFs for secure document sharing and faster uploads to patient portals. Sending forms via links or embedding them on websites simplifies data collection and improves the patient experience.
-
Patient intake forms
-
Appointment schedules
-
Prescription forms
-
Consent forms
Finance
Financial analysts and accountants use pdfFiller to create, customize, and share financial documents. With the PDF compress feature, finance professionals can quickly convert documents in the right format, share and conveniently store them in the cloud.
-
Financial statements
-
Tax forms
-
Invoices
-
Expense reports
Sales
Sales teams use pdfFiller’s compress feature to easily share proposals and contracts with clients. Sharing documents via link or email helps speed up communication, close deals faster, and boost productivity.
-
Sales proposals
-
Quotation forms
-
Order forms
-
Customer feedback surveys
Insurance
Insurance agents use pdfFiller to edit and compress documents like policy files, claims forms, and client onboarding materials for easy sharing and secure storage. With pdfFiller, they can share insurance documents via link or email to get them signed in seconds.
-
Insurance policy documents
-
Claim forms
-
Risk assessment reports
-
Client onboarding documents
Why compress documents with pdfFiller?
Optimize quality at the right file size
pdfFiller offers three compression settings and shows the estimated file size. Need a smaller file? Simply bump up the compression level.
Convert & compress in one go
Convert your PDFs to Word, Excel, PPT, JPEG, or PNG and compress them in one step. This lets you get documents in the right format and size without juggling multiple tools.
Export & share with ease
Download your compressed file, send it directly to cloud storage, or share it with others in seconds. With pdfFiller, you don't have to manually move files whenever you need to compress or convert a document.
pdfFiller scores top ratings on review platforms
Easy to use, and very useful, but some symbols are not explained. They have a very large number of forms, but some are not the latest version. Nevertheless, it is addictive and once you get used to PDFfiller you will always come back for more.
I wanted to create 2 additional 1099s but was unable to find that option so closed and requested it be sent to IRS. Now I know I should have selected "template" but have not been able to get that to work. Made another, and no option to send to IRS
What do you like best?
I manage customer service at high tech firms but at home I am just a mom. And every summer I have the nightmare of getting medical forms for kids to summer camps. Usually it is a real pain of printing the form, filling in the info for the kid, scanning it, faxing it to the pediatrician. This time I decided to try PDFfiller which I use at work, and it literally took me 3 min to do two camps! I just imported the medical form pdf, filled it in, and faxed it to the doctor's office right from the app. Nightmare no more :-)
What do you dislike?
Some UI feels non-standard. For example I could only save the pdf in my downloads folder rather than being able to select the folder I wanted.
What problems are you solving with the product? What benefits have you realized?
Primarily, filling of paper forms online, for example insurance and tax paperwork for new employees.
I manage customer service at high tech firms but at home I am just a mom. And every summer I have the nightmare of getting medical forms for kids to summer camps. Usually it is a real pain of printing the form, filling in the info for the kid, scanning it, faxing it to the pediatrician. This time I decided to try PDFfiller which I use at work, and it literally took me 3 min to do two camps! I just imported the medical form pdf, filled it in, and faxed it to the doctor's office right from the app. Nightmare no more :-)
What do you dislike?
Some UI feels non-standard. For example I could only save the pdf in my downloads folder rather than being able to select the folder I wanted.
What problems are you solving with the product? What benefits have you realized?
Primarily, filling of paper forms online, for example insurance and tax paperwork for new employees.
What do you like best?
The ability to easily upload various documents and manipulate as needed.
What do you dislike?
The difficulty in emailing a document and getting a notification when the die is opened. Could it be less than using a PIN to access the document. Although the security is a nice factor.
Recommendations to others considering the product:
The most valuable tool you can add to your toolbox.
What problems is the product solving and how is that benefiting you?
PdfFiller allows me to send confidential documents to my districts HR keeping my payroll moving forward.
Intuitive and easy to use
Easily and quickly fill pdfs with this simple software, just be aware there is no free option other than a 30-day trial.
This software is really straightforward and easy to use. I find it intuitive and am able to edit pdfs quickly and painlessly. Adding a signature is really easy as well.
I did the free trial of this software and even though I was impressed, I didn't end up purchasing the monthly subscription due to my needs. There are options out there that are free, although they're definitely inferior in terms of functionality and user interface. So I think the cost (even though it is reasonable) ended up being not worth it for me specifically in the end. Other than that, I had no problems with the software and would recommend it to someone who uses pdf software frequently.
Love the software
Love the software. Earlier I wrote that the software was difficult to navigate. I would like to rescind that statement. It was user error on my part. The software is very easy to navigate and I really, really like this product a lot.
Great customer service!
I contacted the company when I realized I had signed up for the wrong plan. Within minutes, they replied to my email and refunded me, as well as set me up with the plan that was right for me.
pdfFiller is perfect for creating .pdf documents for review or editing. It enables you to make changes to .pdf documents on the fly. Allowing you to email, fax, notarize, text, or download. You can create forms to sell to others, it really has everything you need to get your documents done in a professional and quick manner. I'm very pleased with the software.
LOVE LOVE LOVE!!!! I've been searching for an easy way to edit my pdf files for so long and after coming across PdfFiller, I will never use any other program! This is my go-to, everyday program that makes my life and job so much easier! 5 Stars!!! Thank You!!!
Watch our PDF compress in action
Check out a quick video tutorial that shows how to compress any file into an editable PDF in three easy steps.
What businesses achieve with pdfFiller
Discover how you can benefit too.
How do you compress in Word?
With your file open in your Microsoft Office application, select the picture or pictures that you want to compress. Under Picture Tools, on the Format tab, in the Adjust group, click Compress Pictures. If you do not see the Picture Tools - Format tab, make sure that you selected a picture.
How do I make my file size smaller?
Remove unnecessary images, formatting and macros. Save the file as a recent Word version. Reduce the file size of the images before they are added to the document. If it is still too large, save the file as a PDF.
How do I reduce the MB of a Word document?
Go to File > Options > Save. Under Preserve fidelity when saving this document, do either of the following: Make sure that Embed fonts in the file is not selected. If you do embed fonts, select Embed only the characters used in the document (best for reducing file size) and Do not embed common system fonts.
How do I reduce the MB size of a photo?
Compress a picture Select the picture you want to compress. Click the Picture Tools Format tab, and then click Compress Pictures. Do one of the following: To compress your pictures for insertion into a document, under Resolution, click Print. Click OK, and name and save the compressed picture somewhere you can find it.
How do I reduce the KB of a Word document?
Go to File > Options > Save. Under Preserve fidelity when saving this document, do either of the following: Make sure that Embed fonts in the file is not selected. If you do embed fonts, select Embed only the characters used in the document (best for reducing file size) and Do not embed common system fonts.
How do I reduce the MB size of a JPEG?
How to reduce JPEG file size on Windows Open the JPEG file with a double click or Right-click file > Open With > Photos. Click the three dots in the top right corner and select Resize. Choose the recommended settings or Define custome dimentions to resize the JPEG file manually.