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Clarify. When learning of a mistake, the first step is to make sure an error actually occurred. Rewrite and Redistribute. Corrections Made Before Approval. Corrections Needed After Approval.
Corrections to the minutes can be made years later by means of a motion to amend something previously adopted. This requires a two-thirds vote or a majority vote with prior notice. Next meeting, or a committee may be appointed to read the minutes and report findings at the next meeting.
Corrections to meeting minutes can be made when they are first distributed, considered for approval, or even after they have been approved. If this motion is adopted, amend the previously approved minutes by making the appropriate correction.
It is best to make the addendum right after the meeting, so that the information is still fresh in your mind. Use the minutes template to write in the addendum information. Circulate the official minutes with the attached addendum behind them to the meeting group members.
A formal motion to approve minutes of a previously held meeting is usually not necessary. Approval can be handled by unanimous consent. Since a number of draft minutes may be floating around, only the Secretary's approved version of the minutes serve as the official record of the meeting to which they pertain.
Since minutes become official documents in the eyes of the company, any changes that need to be made to the minutes require an addendum. It is customary for the chairperson of the meeting to start things off by reviewing the minutes from the previous meeting.
Document or information attached or added to clarify, modify, or support the information in the original document or written work. In construction industry, for example, an addendum issued by a client during the bidding process becomes part of the contract documents when the contract is awarded.
Corrections to the minutes can be made years later by means of a motion to amend something previously adopted. This requires a two-thirds vote or a majority vote with prior notice. Next meeting, or a committee may be appointed to read the minutes and report findings at the next meeting.
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