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Notary Stamp: Notary seal stamps are inked rubber stamps that imprint state required information usually the Notary Public's name, state of commission and date of commission expiration. Notary stamps are usually rectangular, but some states require a round stamp.
NOTE- Although the use of an official seal is not required by law it is prudent that all notaries use a seal when performing notarial acts. NOTE- Round stamp must contain any ink color OTHER THAN black or yellow ink. Seal impression must be photographically reproducible.
(1) Each state has its own rules about using seals and embossers. Some states don't even require using a Notary Seal. Ask your state notary division if your state allows this. California allowed the use of an inked seal, and supplemental use of a non-inked embosser when I was a California Notary Public.
All 50 states require public notaries to place their respective stamp on documents as a means to finalize and authenticate the service. Without this stamp, the document is not legally notarized. Placing the notary stamp over the signature may void the document, negating the notary's work.
With a few exceptions, notarized documents contain five notary-specific elements: venue, the notary certificate, commission expiration date, notary signature, and notary seal.
Unless your state does not allow its notaries to use a notary seal, you must always seal every document that you notarize. Your seal is exclusively yours and is part of your equipment as a commissioned public official.
Notaries must have and use a stamp or seal. It can be either a black ink stamp, or a seal that makes an indentation on the paper.
Difference Between Stamps and Embossers The term “Notary seal” is often used interchangeably with stamp and embosser. Some states refer to seals as stamps while other states use seal to reference an embosser. Notary stamps are usually rectangular, but some states require a round stamp.
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