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Send Wage Format: easy document editing

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If you find an error on Form W-2 after you issue it to your employee, but before you send it to the SSA, do not use Form W-2c. Instead, on the incorrect Form W-2, check void on Copy A. Then, prepare a new Form W-2 with the correct information. Write CORRECTED on the employee copies and give them to the employee.
Step #1: Contact Your Employer. First, you should contact your employer, tell them about the problem, and ask them to issue you a new or corrected W-2. Step #2: Call the IRS. Step #3: Use IRS Form 4852 to File Your Return.
An incorrect W-2 form may throw off your tax return numbers, preventing you from receiving a refund, or causing a tax debt you don't owe. If the IRS sees the mistake, it can also trigger an audit. Therefore, the best way to deal with the situation is to get the W-2 corrected as quickly as possible.
Don't worry if your mailing address on your W-2 form is wrong or has since changed. On the other hand, if your name, Social Security number, or any dollar amount(s) on your W-2 are wrong, ask your employer for a corrected W-2 (also known as Form W-2c: Corrected Wage and Tax Statement).
The IRS will send your employer a letter requesting that they provide you with a corrected Form W-2 within ten days. The letter advises your employer of their responsibilities to provide a corrected Form W-2 and of the penalties for their failure to do so.
Obtain paper Forms W-2c and W-3c (the corrected version of each form) by calling the IRS. Complete a corrected W-2 as soon as you discover the error, even if you are only correcting the employee's name or Social Security number.
If you find an error on Form W-2 after you issue it to your employee, but before you send it to the SSA, do not use Form W-2c. Instead, on the incorrect Form W-2, check void on Copy A. Then, prepare a new Form W-2 with the correct information. Write CORRECTED on the employee copies and give them to the employee.
If you receive the missing or corrected Form W-2 after you filed your return, and you discover you made a mistake on your Form 4852 that you need to correct, you'll need to file an amended tax return for the year using Form 1040X, Amended U.S. Individual Income Tax Return.
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