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Type the initials of the letter writer in capital letters, followed by a slash or colon. Add the typist's initials in lowercase letters. For example, if the letter writer's name is Andrew Benson, and the typist's name is Carrie Dale, the typist line should appear as follows: AB/CD, or AB:CD.
If the title is three or more words, place it below the typed name. When a letter is keyed by someone other than the author, the typist's initials are included at the bottom of the letter for reference purposes. Sometimes both the author's initials (in caps) and the typist's initials (in lowercase) are used.
What do the initials at the bottom of a letter mean? They include the initials of the letter's writer in all caps, followed by a slash mark or colon, and then the initials of the typist in lower case.
The 'CC' notation usually includes names of people to whom you distribute copies, sometimes you could include their addresses as well. 'CC' is typed at the end of the letter after enclosure notations or identification initials. This notation appears on the office copy and the third-party copy only, not on the original.
Date. The date should be placed on the right-hand side of the letter, in line with your address but at least one line lower than the last line of the recipient's address.
Label the Letter as Confidential In large letters, above the recipient's name and address, write a message to indicate that your letter is private and meant only for the recipient. Suitable choices include, “Personal & Confidential” and “Private.” Write the message with a thick, black marker to ensure it stands out.
Label the Letter as Confidential In large letters, above the recipient's name and address, write a message to indicate that your letter is private and meant only for the recipient. Suitable choices include, “Personal & Confidential” and “Private.” Write the message with a thick, black marker to ensure it stands out.
PRIVATE AND CONFIDENTIAL : Type these words on the left-hand side just above the Recipient's Address in capital fonts as written above. This means that the letter should be opened and read only by the addressee. That means that this letter contains some important and confidential matter which others should not read.
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