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We hand over the keys at lease signing, AFTER the lease is signed and ALL move-in funds have been received in cash or certified check. The only exception would be if the date which they begin paying is LATER than the lease signing, then they won't receive keys until that date. It's not in the lease agreement.
A tenancy is not legally binding on either the landlord or the tenant(s) unless all parties have signed the tenancy agreement and possession has been granted. Hand over keys to the tenants in advance of the tenancy start date.
Without having a signed agreement, the tenant could withdraw anytime before the start date leaving you with weeks of lost rental income. In terms of the first month's rent and deposit funds, this can be paid to the landlord or agent either the day before or on the day of handover.
According to AREA, this means that agents and landlords can not ask a tenant to pay their tenancy deposit and/or first month's rent before the contract has been signed. To do so would be to ask for a prohibited payment. As this is limited to one week's rent, any further payments received would be prohibited.
The Unfair Terms in Consumer Contracts Regulations make any clause which is 'unfair' null and void in a court of law. So if a term or condition of the tenancy agreement is giving either party less than their statutory rights, then it can't be enforced, and it won't hold up in a court of law.
You should aim to send the lease to your tenants 5 weeks before their move-in date. Let your tenants know when you expect the lease returned to you. This will help ensure you get it back in a timely manner. If you require they return it in 5 days, you'll be right on time to sign the lease 30 days before they move in.
Most lease agreements require the tenant give at least one month's notice before vacating the unit. Some require longer such as 60 or 90 days notice. Do not sign too far in advance for a rental house, or you might end up responsible for paying rent on two units.
Because leasing an apartment is a voluntary agreement, though, you have no specific right to see your apartment before paying. You might have to decide whether you want to rent an apartment without seeing it first.
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