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Before you send a letter asking for a salary increase, make sure the timing is right. For example, if you know the company is doing well, your boss is pleased with your work, and sufficient time has elapsed (at least a year or more, depending on company culture) since your last salary raise, then all signs point to go.
Use company stationary to prepare a salary verification letter. Address the contact person by Mr. Or Ms. in the salutation. Begin the letter by stating your purpose for writing, including the employee's name, job title, company name and start date. State the employee's base salary in the second paragraph.
Familiarize yourself with your employer's pay practices. Research the market pay rates for your job. Read your employee handbook. Network with other employees in similar jobs in similar industries to determine your salary competitiveness.
Evaluate your position in the company. Before composing your letter, evaluate the market value of your job first. Write down all of your accomplishments. Don't ignore the perks. Include supporting materials. Other considerations to keep in mind.
In the first paragraph of your letter, mention how you enjoy working with the company. It's also helpful to state your job title and how long you've worked for the company. Then explain the letter's general purpose which is to ask for an increase in your salary. Next up, explain why you deserve the raise.
Research the job groups and salaries of employees at your level. Base your request on your performance. Provide evidence of your accomplishments and merits. Choose an appropriate time to approach your boss with the request. Use formal and polite language.
To ask for a raise in an email, start by giving the email a subject line that clearly addresses what the message is about, for example, Requesting Salary Adjustment. Next, in the opening paragraph state what you've done for the company and request your raise.
You can leave the desired salary field blank, write negotiable, or put 999 or 000 if a number is required to submit the online application. Then, if there's a place to put a note later in the application form say, Regarding starting salary, this is negotiable and can be discussed during an interview.
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