Get HIPAA compliance for Gmail right with secure document management tools
pdfFiller is an end-to-end document management solution that enables medical professionals to facilitate services in compliance with the Health Insurance Portability and Accountability Act (HIPAA).
Maintain the privacy of medical records by processing documents using a secure PDF solution
pdfFiller helps you protect the private health information of patients through policies, procedures, and infrastructure that facilitate the security, authenticity, and integrity of electronic records and signatures.
pdfFiller scores top ratings in multiple categories on G2
4.6/5
— from 710 reviews
Safety features that make HIPAA compliance for Gmail easily attainable
Signer authentication
Whether you share your document via email or a link, pdfFiller features several options for two-factor authentication to help you verify the identity of your signers.
Audit Trail
pdfFiller maintains detailed document histories, allowing you to view all document and account activity with full names, email and IP addresses, and time stamps.
Reliable encryption
Documents stored in your pdfFiller account are encrypted with the NSA-developed SHA-256 encryption algorithm, which protects data transfers between you and another person, you and a server, and against external access.
Secure data storage
pdfFiller stores your documents in US-based Amazon S3 data centers, which set the industry standard for HIPAA-compliant data storage and offer protection against security breaches.
Encrypted folders
Safeguard access to data inside your account by storing documents in a password-protected folder. Prevent unauthorized users from accessing and editing your most sensitive documents.
Tamper-proof design
pdfFiller’s anti-tampering technologies protect against the altering of filled out and signed documents. These technologies include watermarks and signature stamps.
Want to learn more?
Talk to sales
The security of your medical data is pdfFiller’s top priority
Disaster recovery
pdfFiller maintains standard disaster recovery solutions for recovering
cloud-based systems, infrastructures,
file systems, and databases to restore business-critical systems in order to meet a business system
Recovery Time Objective (RTO).
Incident detection and response
pdfFiller’s Infosecurity team promptly evaluates and responds to incidents that
create suspicion of or indicate
unauthorized access to or handling of services and information.
Vulnerability testing
pdfFiller’s information security team performs internal vulnerability scanning
and retains external subject
matter experts to conduct penetration tests. We have developed processes and tools that ensure
timely
identification and remediation of security vulnerabilities that could impact the product or its
physical security.
Information security
pdfFiller’s information security team of experts conducts regular risk
management reviews, performance
auditing, risk classification, and guidance.
Access controls
pdfFiller's system of access controls ensures that access granted to an
environment is appropriate and authorized.
This includes defined processes, clear segregation of duties, appropriate approvals, audit trails,
and access reviews.
pdfFiller is highly rated & widely trusted by medical professionals
5.0
Makes it easy to have patients complete forms before they arrive at the office
We were having patients complete so many forms here in the office that it was putting our schedule behind. We were spending too long on the check-in process instead of being able to get them started sooner. Now we can send them all the forms ahead of time and make the process a lot smoother.
User in Hospital & Health Care
5.0
pdfFiller makes it easy to get documents filled and signed remotely
pdfFiller has played an essential role in helping us conduct contact-free business during the COVID pandemic.
Administrator in Hospital & Health Care
5.0
Excellent site for completing and sending important professional looking documents
It allows me to complete my forms needed in a timely manner and saving time for me is ALWAYS beneficial. I am more productive.
Kymberli Z.
Nurse Practitioner
5.0
Multi-Purpose Software I Can't Live Without
All-in-one problem solver to save documents in different formats, send documents to be signed and have the ease of an eFax at a reasonable price.
Mary Pat W.
Practice Administrator
Business Associate Agreement
In order to transmit electronic Protected Health Information (ePHI) using pdfFiller and maintain it according to HIPAA regulations, customers should sign a Business Associate Agreement (BAA) with pdfFiller. The BAA mandates a set of security controls and processes, breach protocols, and sets the responsibilities of each party to assist in maintaining the security of ePHI.
Contact Sales to sign your BAA
HIPAA compliance for Gmail: How to prepare your pdfFiller account?
1
Turn on HIPAA-related settings in your account
Click your profile icon in the top-right corner, choose
My Account
, and go to
Settings
. Choose
Authentication and Access Security
and switch on the
HIPAA compliance
toggle. Contact our support team to sign a Business Associate Agreement (BAA) with us. That’s it!
Note:
Features such as Fax, Notarize, and Send via USPS are not available when your HIPAA toggle is turned on.
2
Get dedicated support
Do you need more information on how to manage your document workflows in a HIPAA-compliant manner?
pdfFiller’s support team is ready to help. Contact pdfFiller via live chat and we’ll address your privacy and security concerns.
Make your organization fit all the HIPAA compliance for Gmail requirements with swift PDF tools
Document security - you can only describe it as paramount in medical organizations. Your choice of document administration and editing software must meet all HIPAA compliance for Gmail requirements. Balancing performance and user experience against security can challenge even the best administrator. In the case of pdfFiller, though, you won’t need to compromise user ability for security as this handy editing solution provides all the assets and accreditations you need to keep your patients’ data safe and your organization HIPAA-compliant.
Powerful features that meet HIPAA compliance for Gmail requirements
Extensive PDF toolset. Edit or create documents from scratch using pdfFiller tools. The intelligible toolbar keeps all the instruments you need right on hand.
Interactive fillable fields. Add and edit smart fillable fields to simplify completion of each document for your patients and team. You can also specify the content for each specific field.
Efficient collaboration. Collaborate on documents online in real-time. Add remarks and annotations to simplify your teamwork.
Easy onboarding. This solution does not need any specific background to understand it. Its easy-to-use interface enables you to get the work going when you open our editor.
Ensure your company fits the HIPAA compliance for Gmail requirements and streamline your document management with just one online solution.
Get medical documentation done with pdfFiller. Quickly and securely
