Create, edit, and securely manage HIPAA forms

pdfFiller is an end-to-end document management solution that enables medical professionals to facilitate services in compliance with the Health Insurance Portability and Accountability Act (HIPAA).

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4.6 / 5

4.5 / 5

4.6 / 5

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Maintain the privacy of medical records by processing HIPAA forms using a secure PDF solution

pdfFiller helps you protect the private health information of patients through policies, procedures, and infrastructure that facilitate the security, authenticity, and integrity of electronic records and signatures.

pdfFiller scores top ratings in multiple categories on G2

4.6/5

— from 710 reviews

Features that help you maintain the security of HIPAA forms

Signer authentication

pdfFiller features several options for two-factor authentication to help you verify the identity of your signers.

Audit Trail

pdfFiller maintains detailed document histories, allowing you to view all document and account activity with full names, email and IP addresses, and time stamps.

Reliable encryption

Documents stored in your pdfFiller account are encrypted with the NSA-developed SHA-256 encryption algorithm, which protects data transfers between you and another person, you and a server, and against external access.

Secure data storage

pdfFiller stores your documents in US-based Amazon S3 data centers, which set the industry standard for HIPAA-compliant data storage and offer protection against security breaches.

Encrypted folders

Safeguard access to data inside your account by storing documents in a password-protected folder. Prevent unauthorized users from accessing and editing your HIPAA forms forms.

Tamper-proof design

pdfFiller’s anti-tampering technologies protect against the altering of filled out and signed documents. These technologies include watermarks and signature stamps.

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The security of your HIPAA forms is pdfFiller’s top priority

Disaster recovery

pdfFiller maintains standard disaster recovery solutions for recovering cloud-based systems, infrastructures, file systems, and databases to restore business-critical systems in order to meet a business system Recovery Time Objective (RTO).

Incident detection and response

pdfFiller’s Infosecurity team promptly evaluates and responds to incidents that create suspicion of or indicate unauthorized access to or handling of services and information.

Vulnerability testing

pdfFiller’s information security team performs internal vulnerability scanning and retains external subject matter experts to conduct penetration tests. We have developed processes and tools that ensure timely identification and remediation of security vulnerabilities that could impact the product or its physical security.

Information security

pdfFiller’s information security team of experts conducts regular risk management reviews, performance auditing, risk classification, and guidance.

Access controls

pdfFiller's system of access controls ensures that access granted to an environment is appropriate and authorized. This includes defined processes, clear segregation of duties, appropriate approvals, audit trails, and access reviews.

pdfFiller is highly rated & widely trusted by medical professionals

5.0

Makes it easy to have patients complete forms before they arrive at the office

We were having patients complete so many forms here in the office that it was putting our schedule behind. We were spending too long on the check-in process instead of being able to get them started sooner. Now we can send them all the forms ahead of time and make the process a lot smoother.

User in Hospital & Health Care

5.0

pdfFiller makes it easy to get documents filled and signed remotely

pdfFiller has played an essential role in helping us conduct contact-free business during the COVID pandemic.

Administrator in Hospital & Health Care

5.0

Excellent site for completing and sending important professional looking documents

It allows me to complete my forms needed in a timely manner and saving time for me is ALWAYS beneficial. I am more productive.

Kymberli Z.

Nurse Practitioner

5.0

Multi-Purpose Software I Can't Live Without

All-in-one problem solver to save documents in different formats, send documents to be signed and have the ease of an eFax at a reasonable price.

Mary Pat W.

Practice Administrator

Business Associate Agreement

In order to transmit electronic Protected Health Information (ePHI) using pdfFiller and maintain it according to HIPAA regulations, customers should sign a Business Associate Agreement (BAA) with pdfFiller. The BAA mandates a set of security controls and processes, breach protocols, and sets the responsibilities of each party to assist in maintaining the security of ePHI.

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How to maintain HIPAA compliance with pdfFiller

1

Turn on HIPAA-related settings in your account

Click your profile icon in the top-right corner, choose My Account , and go to Settings . Choose Authentication and Access Security and switch on the HIPAA compliance toggle. Contact our support team to sign a Business Associate Agreement (BAA) with us. That’s it!

Note: Features such as Fax, Notarize, and Send via USPS are not available when your HIPAA toggle is turned on.

2

Get dedicated support

Do you need more information on how to manage your document workflows in a HIPAA-compliant manner? pdfFiller’s support team is ready to help. Contact pdfFiller via live chat and we’ll address your privacy and security concerns.

Create and manage your HIPAA forms online with top security

Managing healthcare documents can get quite painful - if for no other reason than the strict regulations that the Health Insurance Portability and Accountability Act (HIPAA) imposes on the privacy of patient data (referred to by the Act as Protected Health Information or PHI). Indeed, medical institutions and employees must sign HIPAA forms with patients to guarantee their data privacy and get permission for its disclosure that specifies with whom it’s to be shared and for what purpose. Luckily, one tool can help your entity prepare for this and keep your paperwork compliant with HIPAA requirements.

pdfFiller meets all of HIPAA’s stringent requirements for online document management enabling healthcare providers to collect electronically completed HIPAA forms and reliably keep them in a way that adheres to existing policies and regulations.

What makes pdfFiller suitable for dealing with your HIPAA forms?

pdfFiller is a perfect solution for managing confidential patient records, and here’s why:

It ensures the highest data protection under major security standards and stores your files on Amazon S3 servers.

Two-factor authentication helps prevent unsanctioned access to files. Furthermore, our Audit Trail keeps a detailed document history, recording who, at what time, and from what IP made the updates.

Our editor encodes your professional copies with the SHA-256 encryption algorithm and allows users to additionally password-protect their document folders.

Electronic signatures generated within pdfFiller fulfill all requirements that make them totally legal under the ESIGN Act.

A user-friendly interface and online accessibility from any device make it easy to fill out and sign paperwork for all parties within minutes.

Don’t forget to sign a Business Associate Agreement (BAA) with our editor if you want to use it to work with your HIPAA forms. Try pdfFiller today and get your medical paperwork easily, quickly, and always securely!

Get medical documentation done with pdfFiller. Quickly and securely

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