Fill out a W-2C form online

When completing tax forms, errors can happen. If you failed to provide the correct information in a W-2 form you have already submitted, filing a W-2C will allow you to make needed corrections. With pdfFiller, filling out and managing tax forms is easier than ever.

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This page is for informative purposes only and does not constitute tax or legal advice

What is a W-2C form?

W-2C is a standard form for corrected wage and tax statements. Just like a W-2, it is prepared by an employer and filed with the Social Security Administration (SSA) if the information reported in the original W-2 contained errors, e. g., an incorrect employee’s name or SSN, wrong dollar amounts, etc.

You must file a W-2C form ONLY if you have submitted a W-2 with incorrect data to the SSA.

An employer must provide one W-2C for each faulty W-2 filed with the SSA. The form copies must be handed over to both the SSA and employees.

Deadlines: Employers may file correction statements for up to two years preceding the ongoing tax year. But to avoid penalties, you should file W-2Cs before February 1, which is the deadline for W-2 forms.

Penalties: Filing corrections within 30 days past the deadline results in a $50 penalty. This increases to $110 if you file later. With further delays, the penalty may grow to up to $530.

What errors should you report in a W-2C?

Filling out a W-2C form is very straightforward. Most of the fields have counterparts so that you can first specify the information reported incorrectly and then provide the corrected information. But what types of errors should be reported? Here are the most common:

Incorrect employee name: To correct this, fill out the form up to box «i» and leave the numbered boxes blank.

Incorrect employee SSN: Fill in the fields up to box «i».

Incorrect dollar amounts: Complete all boxes if there was an error with the amounts for earnings and withdrawals.

Incorrect health coverage amounts: Medical insurance amounts covered by an employer must be corrected if mistakes were made in box 12 of a W-2 form.

Incorrect retirement contributions: You can report the correct information in box 13.

Do not use W-2C if you failed to include the employee name or SSN in a filed W-2 form. To add the missing information, contact the SSA directly.

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