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How to fill out form i-9 amp e-verify

How to Fill Out Form I-9 and E-Verify:

1. Start by downloading Form I-9 from the official U.S. Citizenship and Immigration Services (USCIS) website. Make sure you have the latest version of the form.
2. The purpose of Form I-9 is to verify the identity and employment authorization of individuals hired for employment in the United States. It is mandatory for all employers to complete this form for each employee, regardless of their citizenship or immigration status.
3. Section 1 of Form I-9 must be completed by the employee on or before their first day of employment. This section requires personal information such as full name, address, date of birth, and Social Security number (if applicable). The employee must also attest to their employment authorization status.
4. As an employer, you are responsible for completing Section 2 of Form I-9. This section must be completed within three business days of the employee's first day of work. It requires you to physically inspect and verify the employee's original documents that establish their identity and employment authorization.
5. Acceptable documents for the verification process include a U.S. passport, Permanent Resident Card (commonly known as a Green Card), Employment Authorization Document (EAD), or a combination of other documents listed in the form's instructions. Ensure that the documents presented by the employee reasonably appear to be genuine and relate to the individual presenting them.
6. In Section 2, you will need to record the employee's document information, including the document title, issuing authority, document number, and expiration date (if applicable). The employer or authorized representative must also sign and date this section.
7. Keep in mind that you are not allowed to specify which documents the employee should present, as long as they are on the USCIS list of acceptable documents. This helps prevent discrimination or bias in the hiring process.
8. Once Form I-9 is completed, it must be retained by the employer for a specific period. The general rule is to keep these forms for either three years after the date of hire or one year after the employee's employment ends (whichever is later). However, it is crucial to consult the USCIS guidelines or seek legal advice for specific retention requirements.

Who Needs Form I-9 and E-Verify?

1. Form I-9 and E-Verify are necessary for employers who hire individuals for employment in the United States. Both forms ensure compliance with federal immigration laws and verify the eligibility of employees to work.
2. Employers of all sizes, including individuals operating as sole proprietors, must complete Form I-9 for each individual they hire, regardless of the number of employees or their immigration status.
3. E-Verify, on the other hand, is an optional electronic verification program offered by the USCIS. Participating employers can use E-Verify to confirm a prospective employee's employment eligibility by comparing information from their Form I-9 against government databases.
4. While E-Verify participation is voluntary for most businesses, some employers are required to use this system due to legal obligations, such as federal contractors or employers in certain states with specific E-Verify legislation.

Remember, it is essential to stay updated on the latest USCIS guidelines and consult with legal professionals if you have any specific questions or concerns regarding Form I-9 and E-Verify. This ensures that you remain compliant with immigration laws and maintain a legal workforce.

For pdfFiller’s FAQs

What is form i-9 amp e-verify?

Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States. E-Verify is an internet-based system that compares information from the Form I-9 to government records to confirm employment eligibility.

Who is required to file form i-9 amp e-verify?

All employers in the United States are required to complete and retain a Form I-9 for each employee they hire. Some employers are also required to use E-Verify.

How to fill out form i-9 amp e-verify?

Form I-9 must be completed by the employee and employer within 3 days of the employee's first day of work. E-Verify is completed online after the Form I-9 is filled out.

What is the purpose of form i-9 amp e-verify?

The purpose of Form I-9 and E-Verify is to ensure that individuals are authorized to work in the United States and to prevent illegal employment.

What information must be reported on form i-9 amp e-verify?

Form I-9 requires employees to provide identifying information and document(s) proving their identity and authorization to work. E-Verify compares this information to government records.

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