Get the free I-9 COMPLIANCE - louisianashrm shrm

How to Prepare for a Notice of Inspection 2012 Patricia A. Bellman, APC Background In 1986, in an effort to control illegal immigration, Congress passed the Immigration Reform and Control Act (IRA).

How to fill out i-9 compliance - louisianashrm

How to fill out i-9 compliance - louisianashrm:

1. Start by printing out a copy of the i-9 form from the U.S. Citizenship and Immigration Services (USCIS) website.
2. Review the instructions provided on the form to ensure you understand each section and requirement.
3. Gather the necessary documents from each employee that prove their identity and work authorization. Acceptable documents include a U.S. passport, permanent resident card, or employment authorization document.
4. Step-by-step, complete Section 1 of the i-9 form, which requires the employee to provide their personal information, immigration status, and signature. Ensure all information is accurate and complete.
5. As the employer, you are responsible for completing Section 2 of the form. This section requires you to verify the employee's documents by physically examining them and documenting the relevant information.
6. Within three business days of the employee's start date, examine the documents and record the document title, issuing authority, document number, expiration date (if applicable), and the employee's first day of employment in Section 2.
7. Sign and date Section 2 to certify that you have reviewed the documents and believe them to be genuine. Include your title and enter the date of verification.
8. If the employee's work authorization document has an expiration date, make sure to note it in your calendar or HR system and reverify their employment eligibility when necessary.
9. Store the completed i-9 form securely, as it contains sensitive employee information. Maintain it for the required retention period (three years after the date of hire or one year after termination, whichever is later).
10. Consider conducting periodic internal audits to ensure compliance and identify any errors or deficiencies in your i-9 forms.

Who needs i-9 compliance - louisianashrm:

1. All employers in the United States are required to comply with i-9 regulations, regardless of the state they are located in. This includes Louisiana.
2. Any employer who hires employees for wages or salary, including agricultural workers, must complete and retain an i-9 form for each individual they hire.
3. It applies to both private sector employers and employers that receive federal funding, such as government agencies or educational institutions.
4. While some exemptions exist for certain types of workers (e.g., independent contractors), the majority of employers must adhere to i-9 compliance to ensure legal employment of their workforce.
5. Failure to comply with i-9 requirements may result in fines, penalties, and potential legal consequences, making it essential for all employers to understand and implement i-9 compliance measures.

For pdfFiller’s FAQs

What is i-9 compliance - louisianashrm?

I-9 compliance refers to the process of verifying the identity and employment authorization of individuals hired for employment in the United States.

Who is required to file i-9 compliance - louisianashrm?

All employers in the United States are required to file I-9 compliance for employees hired.

How to fill out i-9 compliance - louisianashrm?

I-9 compliance forms can be filled out electronically or by hand, where the employee provides identification and employment authorization documents.

What is the purpose of i-9 compliance - louisianashrm?

The purpose of I-9 compliance is to ensure that individuals hired are authorized to work in the United States.

What information must be reported on i-9 compliance - louisianashrm?

Information such as the employee's personal information, employment authorization documents, and employer information must be reported on I-9 compliance forms.

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