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Form I-9, Employment Eligibility Verification. The U.S. Department of Homeland Security's employment eligibility process requires that employees must present, ...

How to fill out form i-9 employment eligibility

How to Fill Out Form I-9 Employment Eligibility:

1. Obtain the latest version of Form I-9: Visit the official website of the U.S. Citizenship and Immigration Services (USCIS) to download the most up-to-date version of Form I-9. It is crucial to always use the latest edition to ensure compliance.
2. Provide the necessary personal information: In Section 1, the employee must fill in their full legal name, address, date of birth, social security number, and email address (optional). Additionally, the employee must select their citizenship or immigration status and provide the corresponding document information.
3. Choose an authorized representative (if applicable): If the employee requires assistance or cannot complete Section 1 on their own, they may choose an authorized representative who will provide their information and sign on their behalf. However, this representative cannot be an employer, agent, or representative of the employer.
4. Document verification: In Section 2, the employer (or authorized representative) must physically examine the original and unexpired documents presented by the employee to establish their identity and authorization to work in the United States. Acceptable documents are listed on the last page of the Form I-9 instructions.
5. Fill in employer information: The employer or representative must complete Section 2 by providing their business or organization name, address, and date of hire. They must also sign and date this section.
6. Reverification or rehires (if applicable): If an employee's employment authorization documentation expires, a reverification process may be necessary, indicated in Section 3. Similarly, if an employee is rehired within three years of their initial Form I-9, only certain fields need to be updated in Section 3.
7. Retention and storage: Employers must retain the completed Form I-9 for each employee for a specific period, following the guidelines provided in the instructions. The form does not need to be submitted to the USCIS but must be readily available for inspection if requested by authorized government officials.

Who Needs Form I-9 Employment Eligibility?

1. All U.S. employers: With very few exceptions, all employers in the United States are required by law to complete and retain Form I-9 for every employee they hire, regardless of their citizenship or immigration status. This includes both citizens and non-citizens.
2. Employees hired after November 6, 1986: Form I-9 must be completed for each employee hired after November 6, 1986 — the date the Immigration Reform and Control Act (IRCA) was enacted. Employers cannot selectively require certain employees to complete the form based on any personal characteristics or documents.
3. Remote or online employees: Even if an employee is not physically present at the employer's location, they still need to complete Form I-9. Employers can use authorized representatives to assist in completing the form in such cases.
4. Independent contractors: Independent contractors are not considered employees and therefore should not complete Form I-9. It is the responsibility of the employer to correctly classify workers as employees or independent contractors.
5. Employees with temporary work authorizations: Individuals who possess temporary work authorizations, such as those with H-1B or F-1 visa status, must also complete Form I-9. However, employers need to be aware of the specific rules and limitations associated with these types of work authorizations.

It is important to consult the official USCIS website or seek legal advice to ensure compliance with the latest instructions and requirements pertaining to Form I-9.

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What is form i-9 employment eligibility?

Form I-9 employment eligibility is a form used by employers to verify the identity and employment authorization of individuals hired to work in the United States.

Who is required to file form i-9 employment eligibility?

All employers in the United States are required to file Form I-9 for every employee hired to work in the country.

How to fill out form i-9 employment eligibility?

Form I-9 must be completed by both the employee and the employer. The employee must provide certain documentation to prove their identity and work authorization, while the employer must verify and record this information on the form.

What is the purpose of form i-9 employment eligibility?

The purpose of Form I-9 is to ensure that individuals hired to work in the United States are legally authorized to do so, and to prevent discrimination in the hiring process based on immigration status.

What information must be reported on form i-9 employment eligibility?

Form I-9 requires basic information such as the employee's name, address, date of birth, and Social Security number, as well as documentation to verify their identity and work authorization.