Get the free Monthly Mileage Reimbursement Form - Miami Dade College - mdc

MIAMI DADE COLLEGE MONTHLY MILEAGE REIMBURSEMENT REQUEST This form is used to request monthly reimbursement for travel expenses incurred in the conduct of College business and in accordance with MDC Procedure 3400. 445 Rate Account Number Qual GL Code ROUNDTRIP TOTAL MILEAGE I h ereby cer tify o r a ffirm t hat t his t ravel cl aim i s t rue an d co rrect i n ev ery material matter t hat t he ex penses w ere act ually i ncurred by t he undersigne...

How to fill out monthly mileage reimbursement form

How to fill out a monthly mileage reimbursement form:

1. Start by entering your personal information at the top of the form. This typically includes your name, employee ID or social security number, department, and contact information.
2. Next, provide the details of your travel. Begin by indicating the date of each trip or the period covered by the reimbursement form. Then, specify the starting and ending locations for each trip, including both the address and the purpose of the travel.
3. Calculate the total mileage for each trip by subtracting the starting mileage from the ending mileage. Some forms may require you to provide the actual odometer readings, while others may ask for the total number of miles traveled.
4. Multiply the mileage for each trip by the reimbursement rate specified by your organization or employer. This rate is usually expressed in cents per mile. Calculate the reimbursement amount for each trip and enter it in the appropriate column.
5. Sum up the total mileage and reimbursement amount for all the trips, and enter these totals at the bottom of the form. Double-check your calculations to ensure accuracy.
6. If the form requires any additional information or documentation, such as receipts for tolls or parking fees, make sure to attach them securely to the form. Follow any given instructions regarding the submission of supporting documents.
7. Finally, review the completed form to verify that all the information provided is accurate and complete. Make any necessary corrections or additions before signing and dating the form.

Who needs a monthly mileage reimbursement form?

1. Employees who use their personal vehicles for work-related travel may need to fill out a monthly mileage reimbursement form. This can include individuals who commute between different work locations, visit clients or customers, attend business meetings, or run errands on behalf of their employers.
2. Independent contractors or freelancers who have negotiated a mileage reimbursement arrangement with their clients may also need to complete a monthly mileage reimbursement form. This ensures that they are properly reimbursed for their travel expenses.
3. Some organizations may require volunteers or board members to fill out mileage reimbursement forms if they use their personal vehicles for approved business-related purposes.

In conclusion, a monthly mileage reimbursement form is necessary for individuals who use their personal vehicles for work-related purposes, in order to ensure accurate reimbursement for their mileage expenses.

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What is monthly mileage reimbursement form?

Monthly mileage reimbursement form is a document used to track and request reimbursement for miles driven for work-related purposes.

Who is required to file monthly mileage reimbursement form?

Employees who use their personal vehicle for work-related purposes and are eligible for mileage reimbursement are required to file monthly mileage reimbursement form.

How to fill out monthly mileage reimbursement form?

To fill out monthly mileage reimbursement form, employees need to input information such as date, starting location, ending location, purpose of the trip, total miles driven, and any additional notes.

What is the purpose of monthly mileage reimbursement form?

The purpose of monthly mileage reimbursement form is to accurately track and document miles driven for work-related purposes, in order to request reimbursement for those miles.

What information must be reported on monthly mileage reimbursement form?

Information such as date, starting location, ending location, purpose of the trip, total miles driven, and any additional notes must be reported on monthly mileage reimbursement form.