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ATTACHMENT 1: APPLICATION AND CERTIFICATION TO MTA LIAR FOR CONTRACT Legal Name of Applicant Firm: D.B.A. (if different from above): Address: City: Business Phone: State/Zip: Fax: () () E-Mail: Business

How to fill out discretionary procurement procedure

How to fill out discretionary procurement procedure:

1. Begin by familiarizing yourself with the regulations and guidelines governing discretionary procurement procedures in your jurisdiction. These may vary depending on your country or region.
2. Determine the purpose and requirements of your procurement. Are you seeking goods, services, or works? Clearly define the scope of what you need to procure.
3. Develop a procurement plan, outlining the objectives, timeline, and budget for the procurement. This will help you stay organized and ensure a smooth process.
4. Identify potential suppliers or contractors who may be able to fulfill your procurement needs. This can be done through market research, requesting proposals, or conducting a competitive bidding process.
5. Evaluate the suitability and qualifications of the suppliers or contractors. This may include assessing their experience, financial stability, track record, and capacity to deliver on time and within budget.
6. Prepare and issue a request for proposal (RFP) or invitation to tender according to the guidelines set out in your jurisdiction. Clearly state the evaluation criteria and any specific requirements to be met by the suppliers or contractors.
7. Evaluate the proposals or tenders received based on the predetermined criteria. Assess the technical merits, pricing, and any other relevant factors to select the most suitable supplier or contractor.
8. Negotiate the terms and conditions of the procurement agreement, including pricing, delivery schedules, warranties, and any other contractual obligations.
9. Once a supplier or contractor is selected, notify them of your decision and proceed to establish a formal contract. Ensure all necessary documentation is completed and signed by all parties involved.
10. Monitor and evaluate the performance of the supplier or contractor throughout the duration of the procurement. This may involve regular inspections, progress reports, or quality control measures.
11. Close the procurement process by conducting a final evaluation and settling any outstanding issues or disputes. Evaluate the overall success of the procurement and identify any lessons learned for future improvements.

Who needs discretionary procurement procedure:

1. Organizations or government entities that have the authority to make purchasing decisions on their own without following a strict and predefined procurement process.
2. Projects or procurements that require flexibility due to unique circumstances or constraints, such as emergency situations or urgent needs.
3. Situations where the cost or value of the procurement falls below the threshold requiring a formal competitive bidding process.
4. Procurements that involve specialized goods, services, or works that may require a tailored approach.
5. Entities that have specific rules or regulations in place allowing for discretionary procurement and have obtained the necessary approvals or authorizations.

For pdfFiller’s FAQs

What is discretionary procurement procedure?

Discretionary procurement procedure is a method of procurement where the procuring entity has the authority to choose the supplier or contractor without having to follow a formal competitive bidding process.

Who is required to file discretionary procurement procedure?

The procuring entity or organization responsible for purchasing goods or services is required to file discretionary procurement procedure.

How to fill out discretionary procurement procedure?

To fill out discretionary procurement procedure, the procuring entity must provide information on the selected supplier or contractor, justification for choosing them, and any other relevant details.

What is the purpose of discretionary procurement procedure?

The purpose of discretionary procurement procedure is to allow procuring entities to quickly obtain goods or services in urgent situations or where a competitive bidding process is not practical.

What information must be reported on discretionary procurement procedure?

The information reported on discretionary procurement procedure should include details on the selected supplier or contractor, the justification for their selection, and any other relevant information.

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