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Business Services PROCEDURES www.slocoe.org? Employee Resources? Forms, Guides and Manuals Mileage Claim Form Page 38 MILEAGE REIMBURSEMENT Mileage Expense Claim Forms are used to reimburse employees
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How to fill out 1164 mileage form
Point by point instructions on how to fill out the 1164 mileage form:
01
Start by gathering the necessary information such as your name, employee ID, and the dates of travel for which you are reporting mileage.
02
Locate the section on the form that requires you to enter the starting and ending odometer readings. Make sure you have recorded these readings accurately from your vehicle's odometer.
03
Look for the section where you need to provide a description of the purpose of your travel. Here, briefly explain the reason for your trip, such as a client meeting or a conference.
04
Find the section where you will enter the number of miles driven for each trip. Be sure to calculate this accurately based on your odometer readings.
05
Check if there is a section to itemize multiple trips. If so, list each trip separately, including the dates, purpose, and miles driven for each.
06
If the form requires the approval or signature of a supervisor or manager, make sure to leave that section blank and hand it over to them for completion before final submission.
Now, let's address who needs the 1164 mileage form:
01
Employees who regularly travel for work purposes may need to fill out the 1164 mileage form. This includes individuals who use their personal vehicles for work-related commute or business trips.
02
Contractors or freelancers who are required to record and report their mileage expenses may also need to fill out the 1164 mileage form.
03
Additionally, some organizations and companies may have specific policies that mandate the use of the 1164 mileage form for reimbursement purposes. In such cases, employees who incur mileage costs need to fill out this form.
By following these steps and understanding who needs the form, you can effectively complete the 1164 mileage form and ensure that your mileage is accurately reported and reimbursed if applicable.
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