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What is Form I-9

The USCIS Form I-9 Employment Eligibility Verification is a government document used by employers to verify the identity and employment authorization of new hires in the United States.

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Who needs Form I-9?

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Form I-9 is needed by:

Newly hired employees who need to verify their employment eligibility.
Employers responsible for verifying and documenting the identity of their employees.
HR professionals tasked with maintaining compliance during new staff onboarding.
Legal teams ensuring adherence to employment verification regulations.
Compliance officers monitoring form submission and retention.

How to fill out the Form I-9

1.

To begin, access pdfFiller and search for the USCIS Form I-9 Employment Eligibility Verification in the document library.
2.

Open the form to view its layout and instructions, ensuring all required fields are visible.
3.

Before filling out the form, gather necessary personal information including your name, address, date of birth, and documents proving your identity and work eligibility.
4.

Use the provided fillable fields to enter your information meticulously, including your signature as required in the designated areas.
5.

As you complete the document, utilize pdfFiller's navigation tools to move smoothly between sections, ensuring each part is filled out accurately.
6.

Review the form thoroughly to ensure all information is correct and complete before proceeding to the save options.
7.

Once satisfied with the completed form, save your work by selecting the save options in pdfFiller to keep a copy of your form.
8.

If you need to download a PDF or submit the form electronically, select the appropriate option in pdfFiller to export or submit.
9.

Finally, ensure you retain a copy for your records and confirm with your employer that they have also completed their portion of the form before submission.

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What are the eligibility requirements for completing Form I-9?

Employees must provide proof of identity and employment authorization. This can be done by submitting documents such as a U.S. passport or a combination of identification cards and work authorization documents as listed in the instructions.

Is there a deadline for submitting the Form I-9?

Employers must complete Form I-9 within three business days of the employee's start date. Declarations may be made for certain exceptions, but timely completion is crucial for compliance.

How should I submit the completed Form I-9?

The completed Form I-9 should be retained by the employer and not submitted to the USCIS. However, employers must allow inspection by authorized government officials if requested.

What supporting documents are required with Form I-9?

Employees need to provide documents from List A, or a combination from List B and List C to establish identity and work authorization. It's important to refer to the form’s instructions for a full list of acceptable documents.

What are common mistakes to avoid when completing Form I-9?

Common mistakes include incomplete fields, incorrect document selection, failing to sign and date the form. Always double-check that all information is accurate before submission.

How long does it take to process Form I-9?

Form I-9 does not require processing time as it is not submitted to USCIS. However, employers must retain the forms for a specific period, usually three years after the hire date or one year after employment ends.

What do I do if I have concerns about my Form I-9?

If there are concerns about the completion or requirements of your Form I-9, consult with your employer’s HR department or a legal expert who specializes in employment law for guidance.