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This document provides detailed documentation regarding the XML tags used for NARA archival descriptions published in the Archival Research Catalog (ARC), including mappings for various archival description
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How to fill out arc archival descriptions xml
How to fill out ARC Archival Descriptions XML
01
Begin by downloading the ARC Archival Descriptions XML template.
02
Open the XML file in a suitable text or XML editor.
03
Fill in the root element with the appropriate schema definitions.
04
Add metadata elements for the archival description including title, creator, and date.
05
Insert detailed descriptions of the archival items within the designated sections.
06
Ensure to include access restrictions and related materials in the respective fields.
07
Validate the XML structure against the schema to ensure compliance.
08
Save the filled XML file and prepare it for submission.
Who needs ARC Archival Descriptions XML?
01
Archivists managing collections that need formal descriptions.
02
Researchers seeking detailed information about archival materials.
03
Institutions required to maintain standardized documentation for compliance.
04
Digital preservation teams responsible for providing access to archival records.
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What is ARC Archival Descriptions XML?
ARC Archival Descriptions XML is a standardized format used for the description of archival records, allowing repositories to provide structured information about their collections in a digital format.
Who is required to file ARC Archival Descriptions XML?
Organizations that maintain archival collections, including government agencies, libraries, and museums, are typically required to file ARC Archival Descriptions XML to ensure proper documentation and accessibility of their holdings.
How to fill out ARC Archival Descriptions XML?
Filling out ARC Archival Descriptions XML involves using an XML editor to input the required information about archival items, including title, date, extent, and conditions of access, according to the schema guidelines provided by the archival standard.
What is the purpose of ARC Archival Descriptions XML?
The purpose of ARC Archival Descriptions XML is to enhance the discoverability and usability of archival materials by providing a structured, machine-readable format that can be easily shared and accessed across different platforms and systems.
What information must be reported on ARC Archival Descriptions XML?
ARC Archival Descriptions XML must report information such as the title of the archival resource, dates of creation, the extent of the collection, a description of the content, and any access restrictions or rights information.
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