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This document is used to request the disposal of agency records based on their retention periods and relevance to ongoing agency business, specifically from the U.S. Department of Agriculture's Risk

How to fill out request for records disposition

How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY

1. Begin by obtaining a copy of the REQUEST FOR RECORDS DISPOSITION AUTHORITY form.
2. Fill in the relevant agency information at the top of the form, including the name of the agency and contact details.
3. Indicate the title of the record series for which you are requesting disposition authority.
4. Provide a brief description of the records and their function.
5. Specify the proposed disposition method (e.g., destruction, transfer to archives).
6. State the retention period for the records before the proposed disposition occurs.
7. Obtain necessary approvals, including signatures from agency officials.
8. Submit the completed form to the appropriate records management authority for review.

Who needs REQUEST FOR RECORDS DISPOSITION AUTHORITY?

1. Agency officials and employees responsible for managing public records.
2. Records management personnel who oversee record keeping and disposition protocols.
3. Any organization required to dispose of records in compliance with legal and regulatory standards.

People Also Ask about

What is the proper disposition for a permanent record?

If a document or record has historical value, your records disposition plans should include a transfer of ownership over to your archives. Should a record be sent to the archives, the retention period is indefinite, and it should be kept there permanently.

What is the disposition of your records?

“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.

What does disposition of records mean?

A record may be dispositioned when it has reached the end of its retention period. Disposition of records may entail destroying paper or electronic records, confidentially shredding records, or transferring records to the State Archives if they have been identified as “Notify Archives” on the Retention Schedule.

Which are the appropriate dispositions for records?

0:07 4:18 Value they can include things like routine correspondence. Meeting minutes or temporary data files.MoreValue they can include things like routine correspondence. Meeting minutes or temporary data files. The key characteristic of temporary records is that they have a limited retention.

What is a record disposal?

"Disposal" refers to the disposal of the record whether by physical destruction or transfer to the University Archives at the end of its retention period.

What is a disposition authority?

Disposition authority Legal approval empowering an agency to transfer permanent records to the National Archives or carry out the disposal of temporary records.

What is a disposition of records?

Disposition means those actions taken regarding Federal records after they are no longer needed in office space to conduct current agency business. These actions include: Transfer of records to agency storage facilities or NARA records centers. Transfer of records from one Federal agency to another.

For pdfFiller’s FAQs

What is REQUEST FOR RECORDS DISPOSITION AUTHORITY?

REQUEST FOR RECORDS DISPOSITION AUTHORITY is a formal request submitted to gain approval for the disposal of records and information, which outlines how long records should be kept and when they can be destroyed.

Who is required to file REQUEST FOR RECORDS DISPOSITION AUTHORITY?

Government agencies and organizations that manage records and wish to establish a schedule for the retention and disposal of those records are required to file a REQUEST FOR RECORDS DISPOSITION AUTHORITY.

How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY?

To fill out the REQUEST FOR RECORDS DISPOSITION AUTHORITY, follow the provided template or form, entering details such as the title of the record, description, retention period, and justification for the proposed disposition.

What is the purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY?

The purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY is to ensure that records are kept for the appropriate duration for legal, historical, or operational needs and to provide a standardized process for their eventual destruction.

What information must be reported on REQUEST FOR RECORDS DISPOSITION AUTHORITY?

The information that must be reported includes the title of the record series, description of the records, proposed retention period, legal authority for disposition, and specific reasons for maintaining or destroying the records.