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This document serves as a request to the National Archives and Records Administration for the disposition of records maintained by the United States Coast Guard, outlining procedures and classifications
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How to fill out request for records disposition
How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY
01
Start by obtaining a copy of the REQUEST FOR RECORDS DISPOSITION AUTHORITY form.
02
Fill in the agency name and other identifying information at the top of the form.
03
Provide a description of the records for which disposition is being requested.
04
Specify the proposed disposition for the records (e.g., destroy, transfer, etc.).
05
Indicate the time period for which the records were created and retained.
06
Include any legal citations or governing documents that support the request.
07
Have the request reviewed and signed by the appropriate approving authority within your agency.
08
Submit the completed form to the designated records management authority.
Who needs REQUEST FOR RECORDS DISPOSITION AUTHORITY?
01
Agencies or organizations that create and maintain records that need to be disposed of or transferred.
02
Records management personnel responsible for following regulations regarding recordkeeping.
03
Legal departments ensuring compliance with record retention laws.
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People Also Ask about
What is the proper disposition for a permanent record?
If a document or record has historical value, your records disposition plans should include a transfer of ownership over to your archives. Should a record be sent to the archives, the retention period is indefinite, and it should be kept there permanently.
What is the disposition of your records?
“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.
What does disposition of records mean?
A record may be dispositioned when it has reached the end of its retention period. Disposition of records may entail destroying paper or electronic records, confidentially shredding records, or transferring records to the State Archives if they have been identified as “Notify Archives” on the Retention Schedule.
Which are the appropriate dispositions for records?
0:07 4:18 Value they can include things like routine correspondence. Meeting minutes or temporary data files.MoreValue they can include things like routine correspondence. Meeting minutes or temporary data files. The key characteristic of temporary records is that they have a limited retention.
What is a record disposal?
"Disposal" refers to the disposal of the record whether by physical destruction or transfer to the University Archives at the end of its retention period.
What is a disposition authority?
Disposition authority Legal approval empowering an agency to transfer permanent records to the National Archives or carry out the disposal of temporary records.
What is a disposition of records?
Disposition means those actions taken regarding Federal records after they are no longer needed in office space to conduct current agency business. These actions include: Transfer of records to agency storage facilities or NARA records centers. Transfer of records from one Federal agency to another.
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What is REQUEST FOR RECORDS DISPOSITION AUTHORITY?
A REQUEST FOR RECORDS DISPOSITION AUTHORITY is a formal request submitted to the National Archives and Records Administration (NARA) to obtain approval for the disposal of federal records, ensuring compliance with laws and regulations regarding record management.
Who is required to file REQUEST FOR RECORDS DISPOSITION AUTHORITY?
Federal agencies that create, maintain, and manage records are required to file a REQUEST FOR RECORDS DISPOSITION AUTHORITY to ensure proper handling and disposition of records according to legal requirements.
How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY?
To fill out a REQUEST FOR RECORDS DISPOSITION AUTHORITY, agencies need to provide details such as the records series title, a description of the records, the proposed retention schedule, and reasons for the records' retention or disposal.
What is the purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY?
The purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY is to legally authorize the destruction or transfer of records once they are no longer needed for agency business, ensuring compliance with federal records management policies.
What information must be reported on REQUEST FOR RECORDS DISPOSITION AUTHORITY?
The information that must be reported includes the title of the records series, description of the records, proposed retention period, the legal authority for disposition, and any relevant statutory or regulatory references.
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