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This document is a formal request to the National Archives and Records Administration for permission to dispose of federal records that are no longer needed by the agency. It details various records

How to fill out request for authority to

How to fill out REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS

1. Obtain the REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS form from the appropriate agency or department.
2. Fill out the header section with your agency's name, address, and the date.
3. In the 'Records Series Title' section, describe the records you wish to dispose of.
4. Specify the retention period for the records in the 'Retention Period' section.
5. Provide the relevant citation or authority for disposal in the 'Authority' section.
6. Include details about the method of disposal in the 'Method of Disposal' section.
7. Sign and date the form to certify that the information provided is accurate.
8. Submit the completed form to the designated authority for approval.

Who needs REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

1. Any government agency or organization that holds records and wishes to dispose of them legally.
2. Records management professionals responsible for maintaining compliance with regulations.
3. Departments seeking to declutter and streamline their record-keeping processes.

People Also Ask about

What are the procedures for records destruction?

When records have fulfilled their retention period, non-permanent records may be destroyed. Shredding is the preferred method of destruction. The destruction of all records must be documented in the event of a dispute, lawsuit, investigation, subpoena, summons, or other legal or formal process.

What does record disposal mean?

It normally means destruction of the record content, such as by recycling or burning the record medium. The term is also used occasionally to mean the transfer of temporary records from Federal control by donating them to an eligible person or organization after receiving NARA's approval. Related Resource.

What are the appropriate ways to destroy records?

Shred confidential records such as research data, student folders, personnel records, and financial records that have account numbers listed. Recycle records that are not confidential and do not contain personal/financial identifying information. Delete electronic records that are not archival.

How to destroy papers without a shredder?

Paper shredder alternatives Scissors – manually shredding paper with scissors is a simple and effective solution. Tearing – simply tearing up your confidential papers by hand is a cheap and easy way to destroy them.

What are the five methods of destroying records?

Where possible, recycling following destruction is encouraged. (a) For paper records containing information that is confidential or exempt from disclosure, appropriate destruction methods include burning in an industrial incineration facility, pulping, pulverizing, shredding, or macerating.

What is the acceptable way to dispose of paper records?

Two acceptable methods for disposing of paper records containing PII are using a cross-cut shredder or placing the paper(s) in a burn bag. Do not use a recycle bin to dispose of paper records containing personal information / PII.

What is the best way to dispose of records?

Hard-copy records that cannot be sold should be destroyed by shredding, pulping or burning.

How do I get rid of unwanted vinyl records?

Dispose of Them: - If the records are damaged or unsellable, you can simply throw them away. However, be mindful of local waste disposal regulations. Record Collectors or Enthusiasts: - Reach out to local record clubs or online forums where collectors gather.

For pdfFiller’s FAQs

What is REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

It is a formal document submitted to obtain permission for the disposal of certain records that are no longer needed or are required to be destroyed.

Who is required to file REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

Typically, government agencies and departments, as well as certain private organizations that are subject to regulatory requirements for recordkeeping.

How to fill out REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

The form should be filled out by providing details such as the type of records, retention periods, reasons for disposal, and obtaining necessary approvals from designated authority.

What is the purpose of REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

The purpose is to ensure that records are disposed of in accordance with legal, regulatory, and organizational requirements, while maintaining proper record management practices.

What information must be reported on REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

Information such as record title, description, date ranges covered, retention schedule, reason for disposal, and signatures of authorized personnel must be reported.