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This document serves as a request to the National Archives and Records Administration for the disposal of specific agency records that are no longer needed, detailing the records proposed for destruction
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How to fill out request for records disposition
How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY
01
Obtain the REQUEST FOR RECORDS DISPOSITION AUTHORITY form from your organization's records management office or online repository.
02
Fill in the identification section with details such as record series title, description, and the specific time period for which the records were created.
03
Specify the schedule for the retention and disposition of the records, including how long they will be kept and when they will be destroyed or archived.
04
Provide a justification for the records disposition, explaining why the records should be disposed of according to the proposed timeline.
05
Identify any applicable legal, regulatory, or organizational requirements that pertain to the records in question.
06
Obtain necessary approvals from relevant stakeholders, including supervisory and compliance personnel.
07
Submit the completed form to the appropriate archival or record management authority for official review and approval.
Who needs REQUEST FOR RECORDS DISPOSITION AUTHORITY?
01
Government agencies responsible for managing records to ensure compliance with laws and regulations.
02
Organizations wishing to effectively manage their records lifecycle and avoid unnecessary retention of outdated records.
03
Any entity that needs to formally request permission to dispose of records that are no longer needed.
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People Also Ask about
What is the proper disposition for a permanent record?
If a document or record has historical value, your records disposition plans should include a transfer of ownership over to your archives. Should a record be sent to the archives, the retention period is indefinite, and it should be kept there permanently.
What is the disposition of your records?
“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.
What does disposition of records mean?
A record may be dispositioned when it has reached the end of its retention period. Disposition of records may entail destroying paper or electronic records, confidentially shredding records, or transferring records to the State Archives if they have been identified as “Notify Archives” on the Retention Schedule.
Which are the appropriate dispositions for records?
0:07 4:18 Value they can include things like routine correspondence. Meeting minutes or temporary data files.MoreValue they can include things like routine correspondence. Meeting minutes or temporary data files. The key characteristic of temporary records is that they have a limited retention.
What is a record disposal?
"Disposal" refers to the disposal of the record whether by physical destruction or transfer to the University Archives at the end of its retention period.
What is a disposition authority?
Disposition authority Legal approval empowering an agency to transfer permanent records to the National Archives or carry out the disposal of temporary records.
What is a disposition of records?
Disposition means those actions taken regarding Federal records after they are no longer needed in office space to conduct current agency business. These actions include: Transfer of records to agency storage facilities or NARA records centers. Transfer of records from one Federal agency to another.
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What is REQUEST FOR RECORDS DISPOSITION AUTHORITY?
It is a formal request submitted to the National Archives and Records Administration (NARA) seeking approval to dispose of records that are no longer needed for current business.
Who is required to file REQUEST FOR RECORDS DISPOSITION AUTHORITY?
Federal agencies and organizations that create and maintain records are required to file this request when they seek to dispose of records.
How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY?
To fill it out, provide a description of the records, the proposed retention period, the legal authority for disposal, and any related security classification.
What is the purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY?
The purpose is to ensure the proper management and legal disposal of government records, in compliance with federal laws and regulations.
What information must be reported on REQUEST FOR RECORDS DISPOSITION AUTHORITY?
Information required includes record series title, description, disposition instructions, retention period, and legal citation for authority to dispose.
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