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This document is a formal request to the General Services Administration for the authority to dispose of records created and accumulated by the Internal Revenue Service. It includes details on retention

How to fill out request for authority to

How to fill out REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS

1. Obtain a copy of the REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS form.
2. Fill in the section for your agency's name and contact information.
3. Provide a description of the records you wish to dispose of, including the type and date range.
4. Indicate the reason for disposal and whether the records are eligible based on retention schedules.
5. Specify the proposed method of disposal (e.g., shredding, recycling).
6. Obtain signatures from appropriate personnel, including the department head.
7. Submit the completed form to the designated authority for approval.

Who needs REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

1. Government agencies needing to dispose of records in compliance with legal or regulatory requirements.
2. Departments within organizations that handle sensitive or obsolete records.
3. Employees responsible for records management and maintaining compliance with disposal policies.

People Also Ask about

What are the procedures for records destruction?

When records have fulfilled their retention period, non-permanent records may be destroyed. Shredding is the preferred method of destruction. The destruction of all records must be documented in the event of a dispute, lawsuit, investigation, subpoena, summons, or other legal or formal process.

What does record disposal mean?

It normally means destruction of the record content, such as by recycling or burning the record medium. The term is also used occasionally to mean the transfer of temporary records from Federal control by donating them to an eligible person or organization after receiving NARA's approval. Related Resource.

What are the appropriate ways to destroy records?

Shred confidential records such as research data, student folders, personnel records, and financial records that have account numbers listed. Recycle records that are not confidential and do not contain personal/financial identifying information. Delete electronic records that are not archival.

How to destroy papers without a shredder?

Paper shredder alternatives Scissors – manually shredding paper with scissors is a simple and effective solution. Tearing – simply tearing up your confidential papers by hand is a cheap and easy way to destroy them.

What are the five methods of destroying records?

Where possible, recycling following destruction is encouraged. (a) For paper records containing information that is confidential or exempt from disclosure, appropriate destruction methods include burning in an industrial incineration facility, pulping, pulverizing, shredding, or macerating.

What is the acceptable way to dispose of paper records?

Two acceptable methods for disposing of paper records containing PII are using a cross-cut shredder or placing the paper(s) in a burn bag. Do not use a recycle bin to dispose of paper records containing personal information / PII.

What is the best way to dispose of records?

Hard-copy records that cannot be sold should be destroyed by shredding, pulping or burning.

How do I get rid of unwanted vinyl records?

Dispose of Them: - If the records are damaged or unsellable, you can simply throw them away. However, be mindful of local waste disposal regulations. Record Collectors or Enthusiasts: - Reach out to local record clubs or online forums where collectors gather.

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What is REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

A REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS is a formal document submitted to obtain permission to destroy or dispose of records that are no longer needed for operational purposes or retention requirements.

Who is required to file REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

Government agencies, organizations, or individuals responsible for maintaining official records are required to file a REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS before disposing of any records.

How to fill out REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

To fill out a REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS, provide information such as the title of the records, the date range, the reason for disposal, and the proposed method of disposal, ensuring all required sections are completed accurately.

What is the purpose of REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

The purpose of a REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS is to ensure compliance with legal and regulatory requirements pertaining to records management, and to formally document the decision to discard records.

What information must be reported on REQUEST FOR AUTHORITY TO DISPOSE OF RECORDS?

The information that must be reported includes the description of the records, their retention period, the reason for disposal, the date of creation, and any applicable legal or regulatory references.